Executive Support Officer — Cabinet & Senior Leaders

Kirklees Metropolitan Council; Braintree; On-site; GBP 23,000 - 30,000; Full time

Job summary

Essex County Council are recruiting an Executive Support Officer to support the Corporate Management Board and Cabinet for Braintree District Council. The role is on-site in Braintree, Essex, 37 hours per week on a 3-month contract.

You will manage MP correspondence, arrange executive meetings, liaise with stakeholders, and work closely with PA colleagues to provide confidential, efficient admin support.

Qualifications

• Substantial experience of working as a PA/administrator to senior managers including diary management, arranging and minuting meetings.
• Evidence of event planning and delivering public events.
• Experience of operating in a politically sensitive environment.
• Developed tact and diplomacy skills.
• Highly developed communication and interpersonal skills, with the ability to build effective working relationships.
• Positive, proactive and professional approach with resilience to cope with demands of the role.
• Proven ability to liaise in a discreet, professional and confidential manner.
• Excellent literacy skills – writing emails, letters, preparing agendas and documentation associated with event coordination and planning.
• Comprehensive knowledge of Civic procedures and protocol and ability to advise others on this.
• Out of hours working as and when required.

Responsibilities

• To proactively manage MP correspondence ensuring all correspondence is logged and responded to accordingly.
• To assist in meeting arrangements for members of the Executive Team.
• To develop effective working relationships with internal and external stakeholders, colleagues and customers.
• To develop and maintain an understanding of the roles of senior management, senior Members and an extensive knowledge of the work of the Council and the Directorates.
• To work collaboratively, flexibly and effectively with PA colleagues to provide support, assistance and cover in the office.
• Assist with arranging and creating agendas for executive level, highly sensitive, meetings with internal and external partners.
• To receive visitors for members of the Executive Team and/or Leader of the Council
• To support the Executive Support Manager with procurement and payment for goods and services.
• To co-ordinate the collection of data and reports from services as required.
• To undertake any other duties and activities as directed by the Executive Support Manager and to advise if, at any time, the above duties and responsibilities cannot be performed.

Skills

Diary management

Meeting minuting

Event planning

Public events

Diplomacy

Communication

Stakeholder liaison

Discretion

Literacy

IT skills

Civic procedures

Out of hours flexibility

Word

Excel

PowerPoint

Publisher

Outlook

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Essex County Council are recruiting an Executive Support Officer to support the Corporate Management Board and Cabinet for Braintree District Council. The role is on-site in Braintree, Essex, 37 hours per week on a 3-month contract.

You will manage MP correspondence, arrange executive meetings, liaise with stakeholders, and work closely with PA colleagues to provide confidential, efficient admin support.