On-Site Document Centre Associate (6 Month FTC)

Lawhive; England; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

33 days holiday

Extended Christmas holiday

Pension contribution

Charity day

Socials

Job summary

Woodstock Legal Services is seeking a detail-focused Post Team member to handle incoming and outgoing post, maintain secure file organisation, and support the Lawyer community. This role operates on-site in Poole, within a 6-month fixed term contract.

You will be responsible for posting, archiving, and filing activities, ensuring confidentiality and accuracy in every step of the process.

Qualifications

• Experience working within a post room or administrative support role in legal services is a plus but not essential.
• Highly organised, with excellent attention to detail and a love of processes.
• Proactive - you take ownership, spot gaps, and act on them.
• A team player, happy to support the wider team where able to.
• Professional, discreet, and reliable – especially with sensitive client data.

Responsibilities

• Incoming Post: Open, review and record all incoming post.
• Identify all incoming post by Lawyers and their clients and log onto our matter system. Communicate with Lawyers and their teams in a timely and open way to inform them of incoming post.
• Liaise with Lawyers and Lawyer Support for any incoming post queries.
• Outgoing Post: Print all client or lawyer correspondence generated throughout the day.
• Ensure that all outgoing post has the appropriate documentation enclosed and is packaged securely.
• Maintain a record of outgoing post for tracing purposes.
• Filing: Maintain a secure file organisation system for all incoming Lawyer correspondence.
• Create deed packets and store securely where required
• Archiving: Work closely with our Lawyer community to arrange the secure return of documents to clients or arrange archiving.

Skills

Post room experience

Highly organised

Attention to detail

Proactive

Team player

Job description

Woodstock Legal Services is seeking a detail-focused Post Team member to handle incoming and outgoing post, maintain secure file organisation, and support the Lawyer community. This role operates on-site in Poole, within a 6-month fixed term contract.

You will be responsible for posting, archiving, and filing activities, ensuring confidentiality and accuracy in every step of the process.