Office Services & Copy Center Assistant

Gibson Dunn; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Gibson Dunn, based in the London office, seeks an Office Services & Copy Centre Assistant to support lawyers and staff. The role includes a range of copy, printing, collection and courier duties within a fast-paced environment.

You will work closely with administrative staff and external contractors, ensuring smooth operation of office services while upholding professional standards and client service. The role requires flexibility in hours and strong teamwork.

Qualifications

• Ability to work on own initiative in a busy environment and maintain composure under pressure.
• Strong prioritisation and multitasking capabilities.
• Excellent customer service levels and professional demeanour.
• Clear communication across levels with attention to detail.
• Flexible with hours and able to adapt to a fast-paced team.

Responsibilities

• Represent the firm professionally to clients and staff in the London office.
• Provide copy center and office services support to the Partnership and staff.
• Assist the Office Services Supervisor with copying, scanning and printing requests across GDC offices.
• Internal collection and delivery service for the London office.
• Arrange courier services for Lawyers and staff.
• Manage recycling and ensure copiers are operational.
• Report premises issues to the FOSM.
• Escort contractors and assist lawyers with ad hoc tasks as needed.

Skills

Customer service

Communication

Organizational skills

Teamwork

Problem solving

Tools

MS Office 365

Job description

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in the London office, the Office Services & Copy Centre Assistant will work with Lawyers and Staff in the London office, other GD&C management and administrative staff, external contractors and suppliers.

Responsibilities Include

• Working in the capacity of a firm representative. Reporting all relevant information and observations made whilst in the course of carrying out duties. Projecting a professional image of the firm both internally and externally.
• Providing copy center and office services assistance to the Partnership and its staff in the London office.
• Assisting the Office Services Supervisor with copying, scanning and printing requirements from any of the GDC offices worldwide.
• Providing an internal collection and delivery service to the London office.
• Booking and arranging courier services for Lawyers and Staff.
• Collection of recycling and confidential waste from the copy centers and that the copying devices are fully operational and ready for use.
• Proactively report premises related issues to the FOSM.
• Meet and escort contractors around the office on an ad hoc basis.
• Assist lawyers with ad hoc tasks when required.
• Any other ad hoc duties as required and directed by the FOSM, including occasional room moves.

Qualifications

• Ability to work on own initiative as well as be part of a busy and fast paced team also ability to think clearly and logically in an emergency and remain calm under pressure.
• Ability to undertake multiple tasks and prioritise accordingly
• Excellent customer service levels.
• Strong communication skills; ability to communicate with people at all levels and good attention to detail essential.
• Customer focussed and professional demeanour.
• Good interpersonal and team skills.
• Flexibility with hours of work. (8:00 - 19:00 Monday to Friday on a 40 hours shift basis)

Experience

• MS Office 365 - including Word, PowerPoint, Outlook and Excel.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail].

Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.