Accounts Payable Assistant

Gibson, Dunn & Crutcher LLP; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Gibson Dunn is seeking an Accounts Payable Assistant to join the London Finance team, reporting to the London Finance Manager. The role supports both the London and Brussels offices and focuses on accurate invoice processing and vendor management.

Responsibilities include reviewing invoices on Chrome River, maintaining vendor records, preparing bank transfers, and resolving invoice issues with attorneys and secretaries.

Qualifications

• This position is open to entry level candidates; law firm, finance, or professional services experience is advantageous.
• Experience using Microsoft Office Professional 2016 (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Review invoices and expense claims submitted by GDC personnel on Chrome River for accuracy, tax validity and policy compliance.
• Maintain the Firm's master Vendor records and set up new vendor details per policy.
• Maintain the vendor call back log and provide data to Firm management on request.
• Post overhead invoices onto Chrome River and handle related enquiries with high service levels.
• Set up regular bank transfer payment runs and obtain approver sign-offs with supporting documentation.
• Communicate with attorneys and secretaries to resolve invoice issues.
• Coordinate entry of unposted disbursement invoices with London billers and provide reports for timely billing.
• Ensure expenses are coded to the correct accounts and reflected in GL control accounts.

Skills

Strong analytical skills

Proactive attitude

Solution-focused

Excellent communication

Detail-oriented

Time management

People skills

Multitasking & prioritization

Willingness to work evenings/weekends

Tools

Microsoft Office 2016

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. Our work is distinguished by a unique combination of precision and vision.

The firm has recently expanded its global network of 21 offices, including new offices in Abu Dhabi and Riyadh and we are now looking for an Accounts Payable Assistant to join the London Finance team.

The Accounts Payable Assistant will report to the London Finance Manager and will be a key part of the Accounts Payable team working closely with the Accounts Payable Supervisor supporting both the London and Brussels offices.

Responsibilities include:

• Reviewing invoices and expense claims submitted by GDC personnel on Chrome River for accuracy, tax validity, and compliance with Firm policy.
• Maintaining the Firm’s master Vendor records; setting up new vendor details and adhering to the Firm’s policy on call back procedures in use for new vendors and changes in vendor bank details.
• Maintaining the Firm approved vendor call back log and making data available to Firm management on request.
• Posting overhead invoices onto the Firm’s Chrome River system. Dealing with all related enquiries, internal and external whilst providing the highest level of customer service.
• Setting up regular bank transfer payment runs for approved invoices and expense claims and submitting standard release e-mails and supporting documentation to internal approvers for bank payment release purposes.
• Communicating with attorneys and their secretaries to resolve invoice transaction issues.
• Coordinating the entry of unposted disbursement invoices with the London billers, to allow the timely issue of Firm bills. Provide them with reports on request to assist bill production and payment.
• Working with other team members to ensure the Firm expenses are coded to the correct accounts and the correct entries appear in the main general ledger control accounts (e.g. bank, petty cash, VAT, personal accounts, etc.).

Qualifications and Skills:

• Strong analytical skills.
• Proactive nature and solutions focused attitude.
• Enthusiastic and eager to learn.
• Excellent communication skills, both verbal and written.
• Detail-oriented in all tasks, including excellent proof-reading and research skills.
• Strong time-management skills and ability to meet deadlines.
• Ability to develop strong internal including ability to work effectively with people at all levels.
• Ability to multitask and prioritize responsibilities.
• Flexibility to work evenings and weekends, based on department needs as required.

Education & Experience:

• This position is open to entry level candidates however Law firm, Finance, or professional services experience is advantageous.
• Experience working with Microsoft Office Professional 2016 (Word, Excel, PowerPoint, Outlook)

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail] . Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.