Accounts Payable Assistant

Gibson Dunn; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Gibson Dunn, a leading global law firm, is seeking an Accounts Payable Assistant to join the London Finance team.

You will review invoices and expense claims on Chrome River, maintain vendor records, post invoices, run payments, and provide timely reports to partners and staff.

Qualifications

• Strong analytical skills.
• Proactive, solutions-focused attitude.
• Enthusiastic and eager to learn.
• Excellent communication skills, both verbal and written.
• Detail-oriented with proofreading and research abilities.
• Strong time-management skills and ability to meet deadlines.
• Ability to work with people at all levels.
• Strong customer service ethic.
• Ability to multitask and prioritize responsibilities.
• Flexibility to work evenings and weekends as required.

Responsibilities

• Reviewing invoices and expense claims submitted by GDC personnel on Chrome River for accuracy, tax validity, and compliance with Firm policy.
• Maintaining the Firm's master Vendor records; setting up new vendor details and updating bank details when needed.
• Maintaining the Firm approved vendor call back log and providing data to Firm management on request.
• Posting overhead invoices onto the Firm's Chrome River system and handling related enquiries with high service levels.
• Setting up regular bank transfer payment runs for approved invoices and expense claims and submitting documentation for approvals.
• Communicating with attorneys and their secretaries to resolve invoice transaction issues.
• Coordinating the entry of unposted disbursement invoices with the London billers and providing reports to assist billing.
• Ensuring expenses are coded to correct accounts and posted to main general ledger accounts.

Skills

Analytical skills

Proactive

Communications

Detail‑oriented

Time management

Team collaboration

Customer service

Multitasking

Flexibility

Learning mindset

Tools

Chrome River

Microsoft Office 2016

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high‑stakes. Our work is distinguished by a unique combination of precision and vision.

The firm has recently expanded its global network of 21 offices, including new offices in Abu Dhabi and Riyadh and we are now looking for an Accounts Payable Assistant to join the London Finance team.

Responsibilities include:

• Reviewing invoices and expense claims submitted by GDC personnel on Chrome River for accuracy, tax validity, and compliance with Firm policy.
• Maintaining the Firm's master Vendor records; setting up new vendor details and adhering to the Firm's policy on call back procedures in use for new vendors and changes in vendor bank details.
• Maintaining the Firm approved vendor call back log and making data available to Firm management on request.
• Posting overhead invoices onto the Firm's Chrome River system. Dealing with all related enquiries, internal and external whilst providing the highest level of customer service.
• Setting up regular bank transfer payment runs for approved invoices and expense claims and submitting standard release e-mails and supporting documentation to internal approvers for bank payment release purposes.
• Communicating with attorneys and their secretaries to resolve invoice transaction issues.
• Coordinating the entry of unposted disbursement invoices with the London billers, to allow the timely issue of Firm bills. Provide them with reports on request to assist bill production and payment.
• Working with other team members to ensure the Firm expenses are coded to the correct accounts and the correct entries appear in the main general ledger control accounts (e.g. bank, petty cash, VAT, personal accounts, etc.).

Qualifications and Skills:

• Strong analytical skills.
• Proactive nature and solutions focused attitude.
• Enthusiastic and eager to learn.
• Excellent communication skills, both verbal and written.
• Detail-oriented in all tasks, including excellent proof-reading and research skills.
• Strong time-management skills and ability to meet deadlines.
• Ability to develop strong internal including ability to work effectively with people at all levels.
• Strong customer service ethic.
• Ability to multitask and prioritize responsibilities.
• Flexibility to work evenings and weekends, based on department needs as required.

Education & Experience:

• This position is open to entry level candidates however Law firm, Finance, or professional services experience is advantageous.
• Experience working with Microsoft Office Professional 2016 (Word, Excel, PowerPoint, Outlook)
• Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail] . Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non‑accommodation matter will not receive a response.