Office Manager (with Finance Oversight)

EightPM; Greater London; On-site; GBP 35,000 - 37,000; Full time

Job summary

A dynamic global product placement agency is seeking an experienced Office Manager to oversee operations in London. The role involves managing office facilities, finance processes, and providing executive support. Ideal candidates will thrive in a collaborative environment and possess strong organizational skills. Competitive salary and benefits offered.

Benefits

Competitive salary (£35,000–£37,000 p.a.)

Full benefits

Creative and collaborative environment

Qualifications

• At least 3 years of experience in office management or finance operations.
• Strong understanding of payroll, billing, and budget tracking.

Responsibilities

• Manage all operational aspects of the London office.
• Handle billing, invoicing, and expenses processing.
• Provide executive assistance to senior leaders.

Skills

Office Management

Financial Operations

Stakeholder Management

Tools

Excel

Google Sheets

QuickBooks

Xero

Job description

EightPM is a global product placement agency reshaping how brands show up in the content people love. We partner with the world’s top streaming platforms such as Netflix, Amazon, and Apple TV+ to integrate brands into TV and film in authentic ways. With offices in Los Angeles, London, Singapore, and Austin, our work is as international as our audience.

Our team is dynamic, collaborative, and fast-paced, with a start-up feel that fosters ownership, creativity, and energy. We believe in working hard, staying curious, and having fun while doing it. The culture is vibrant, social, and engaging—perfect for someone who loves being part of a team that’s going places.

We’re seeking an experienced, highly organized Office Manager to oversee our London workspace and lead core global finance processes. You’ll be the daily engine of the London team—ensuring operations run smoothly, finances are accurate, and leadership is well supported.

This role is ideal for someone who thrives on structure, takes initiative, and pays attention to detail.

Key Responsibilities

Office & Facilities Management

• Own all operational aspects of our London office
• Manage relationships with building management, vendors, and service providers
• Ensure the office is compliant, safe, and optimized for productivity
• Maintain inventory, supplies, and general upkeep

Finance & Payroll Administration

• Handle billing, invoicing, credit control, and expenses processing
• Maintain accurate financial records and support bookkeeping activities, including transaction entry and bank reconciliations
• Track and report sales commissions across teams
• Administer payroll globally in coordination with external providers and internal teams
• Reconcile budgets and assist with monthly financial reporting and audits
• Act as the liaison between the London office and the US-based finance team

Executive & Operational Support

• Support global operations across various teams and time zones
• Provide executive assistance to senior leaders
• Coordinate meetings, travel, and occasional events
• Support onboarding and offboarding of new hires
• Communicate with stakeholders across offices and time zones

About You

• At least 3 years of experience in office management, finance operations, or facilities roles
• Strong understanding of payroll, commissions, billing, and budget tracking
• Experience with bookkeeping tasks such as transaction entry, reconciliations, and financial reporting
• Proficiency in Excel/Google Sheets and familiarity with financial tools like QuickBooks or Xero
• Experience working with or for a US-based company is highly preferred
• Proactive, detail-oriented, and capable of managing multiple tasks
• Excellent stakeholder management and leadership navigation skills
• Flexible and adaptable, with the ability to adjust hours for a global team
• Eligible to work in the UK and able to work in-office 5 days a week

What We Offer

• Competitive salary (£35,000–£37,000 p.a.) + full benefits
• A fast-moving, creative, and collaborative environment
• Exposure to high-level operations and financial strategy
• An opportunity to shape the culture and operations of a global entertainment brand