Office Manager (UK & ROI)

Holland & Barrett; Nuneaton; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company is seeking an Office Manager with strong project management and facilities management knowledge. Responsibilities include leading operational strategies, managing the reception and post room, and ensuring compliance with health & safety standards. The successful candidate will demonstrate office management experience and a proactive approach to creating collaborative work environments.

Benefits

Competitive salary

Bonus

25% colleague discount

33-days annual leave

Employer Pension Contribution

Private Medical Care

Qualifications

• Experience in office management, including planned & reactive maintenance.
• Strong understanding of building/facilities management.
• Ability to work with facilities management systems.

Responsibilities

• Lead operations for the head office environment across multiple locations.
• Manage budgets related to facilities and operational activities.
• Develop policies to ensure effective running of office premises.

Skills

Office Management

Project Management

Building Management

Facilities Management

Education

Degree in Facilities Management

Tools

Computer Aided Facilities Management Systems

Job description

Location: Travel required to Nuneaton & London

Hours: 37.5 hours per week

Salary: £Competitive, Bonus, 25% colleague discount, 33-days annual leave including bank holidays, Employer Pension Contribution, Private Medical Care and much more!

The Role:

Do you have strong Project Management Experience? A Working Knowledge of Building and Facilities Management? Keen to grow your Career with the largest UK Health and Wellness Retailer?

As an Office Manager, you will be required to lead, develop & deliver the long-term vision for the head office working environments in Nuneaton, London and other locations as required to provide and maintain a more collaborative & engaging environment. The role will also cover managing the reception and post room teams along with the effective operational management of the whole site which includes all hard & soft facilities functions. This is to be replicated in all other office space provided on the estate.

The work will cover developing and implementing procedures and policies to ensure the effective day to day running of the offices which encompasses the management of building maintenance, budgets, catering/canteen facilities, mail/parcel services, cleaning and security and all related projects on the premises.

Responsibilities include but not limited to:

• Develop collaborative working environment using external design agencies, pulling together capex budgets & programme & an effective communication plan.
• Plan and develop the facilities/maintenance regime for the site, including all hard (PPM) and soft services, developing detailed building maintenance best practices.
• Ensuring design/procedural standards are in place and adhered to for all appropriate activities across head offices.
• Budget Management: Develop and maintain a comprehensive budget for FM operations, ensuring all expenditures are tracked reported and within budget.
• Monthly Key Performance Indicators (KPIs): - Arrange a monthly KPI meeting with the operational/ finance teams related to soft services and contractor performance
• Assessment and authorisation of all financial related matters within the control of the Office Manager.
• Oversee operational activities including reception, post room and canteen/catering activities and support the wider departments within the Nuneaton Hub and other offices as required.
• Conduct and coordinate actions arising from assessments and/or legislation changes to include schedules/specifications for services/remedial works.
• Manage all works relating to the improvement of servicing, building maintenance and Health & Safety.

The Person:

To be successful, we'd like you to show us that you have:

• Experience in office management work including property management (planned & reactive maintenance) & risk assessments.
• Understanding of Building Management or Facilities Management Course and/or degree.
• Experience in the use of computer aided facilities management systems.
• Project Management ability and a good understanding of how a facilities team works and all associated functions.

We're passionate about helping every colleague thrive across all dimensions of wellbeing, and we're committed to having a diverse and inclusive workplace. In line with our EPIC values (Expertise, Pioneering, Inclusive, Caring), we embrace and actively celebrate all our colleagues unique and varying experiences, backgrounds, identities, and cultures - I am me, we are H&B.

Wellness begins with you, start your journey today.

At Holland & Barrett (H&B) we want to empower everyone to live healthier, happier lives. With over 150 years of experience in the industry, we are an internationally trusted brand and the largest health & wellness retailer in Europe. Our ambition is to become the world's most trusted wellness partner, chosen by over 100 million people globally.

Holland & Barrett does not accept unsolicited resumes from search firms/recruiters. Please do not forward resumes to our job alias, employees, or any other company location. Holland & Barrett is not and will not be responsible for any fees if a candidate submitted by a search firm/recruiter unless otherwise agreed with respect to specific open position(s).

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