Office Manager, St Barnabas Ealing

The Diocese of London; Greater London; On-site; GBP 10,000 - 12,000; Part time

Job summary

The Diocese of London is seeking a part-time administrative coordinator at St Barnabas, Pitshanger, Ealing. The role is 16 hours per week across at least four days, focused on bookings for halls and church, and serving as the first point of contact for parishioners and visitors.

You will manage invoices using a cloud-based accounting platform, support year-end reporting, and assist the Premises Manager with licences and maintenance records, reinforcing the heart of our parish community.

Responsibilities

• Manage bookings for halls and church
• Be the first point of contact for callers and visitors
• Schedule the bookings calendar for shared use
• Use cloud-based accounting to manage invoices and payments
• Maintain day-to-day records for year-end financial reporting
• Assist Premises Manager with admin, licences and maintenance records

Job description

16 hours per week, across at least 4 days a week, pattern by agreement

Be at the operational heart of parish church and its role as a key community venue. We are an established part of local life in the Pitshanger area of Ealing, offering an inclusive church worshipping community and a lively hub for local residents. The church has a reputation for regular concerts and for professional recordings, we run a weekly Memory Cafe and Food Pantry, and our beautifully appointed Halls are hired through the week to local businesses and organisations for all age groups. Working as part of a friendly team of volunteers and paid staff, you will be responsible for: managing all bookings for our halls and church, acting as the first point of contact, and scheduling our bookings calendar for shared use; using our cloud-based accounting platform to manage invoices and payments, both in-bound and out-bound, and to keep day-to-day records for our efficient year-end financial reporting; working with our Ministry Team to support our worship life in practical ways and being a welcoming presence for everyone who contacts our office; assisting our Premises Manager in the admin side of our site, licences and maintenance records. This is a much-valued role, and definitely at the heart of almost all parts of St Barnabas!

The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community. We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME) and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.