Office Manager/Property Administration Assistant

Martin Property Group; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading property management company in Belfast is seeking an enthusiastic Office Manager/Property Administration Assistant to support their growing team. The successful candidate will handle administrative tasks, coordinate meetings, and deliver clerical support while ensuring high standards of organization and communication. Ideal applicants should have at least 3 years of experience in a busy office setting, with strong knowledge of MS Office tools. This full-time role is pivotal in managing daily operations and facilitating office efficiency.

Qualifications

• At least 3 years' experience in a fast-paced environment.
• Ability to work on own initiative and as part of a team.
• Attention to detail and discretion.
• Experience in a property related firm preferred.

Responsibilities

• Coordinate internal and external meetings for the team.
• Prepare expense reports and take detailed minutes.
• Assist with property inspections and manage utilities.

Skills

Excellent administration skills

Organizational skills

Interpersonal skills

Education

Proven experience as an office manager

Experience in property-related industry

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft 365

Job description

Office Manager/Property Administration Assistant

Office Manager/Property Administration Assistant

1 day ago Be among the first 25 applicants

Direct message the job poster from Martin Property Group

Are you an enthusiastic, motivated individual with experience working in an office environment looking for a new opportunity? Due to an exciting period of continued growth we are looking for an Office Manager/Administrative Assistant to join our team and deal with the day to day management of and administration requirements for the growing team.

Your new role

You will be providing high level business support ensuring that the Department's administrative tasks are handled efficiently and effectively. The successful candidate will work closely with the team and will be responsible for delivering a range of clerical and administration activities.

What you'll need to succeed

You will ideally have at least 3 years' experience, ideally within a fast-paced environment.

Excellent administration and organizational skills are essential. It would also be beneficial to have a first-rate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint with knowledge of Microsoft 365.

You will work well in a fast-paced team and use your own initiative when required. You will have strong interpersonal and communication skills with an ability to engage and interact effectively in a business environment both through oral and written communications. You will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Previous experience working in a property related firm would be beneficial

Key Accountabilities:

· Coordinate internal and external meetings for the team

Plan travel and accommodation

Prepare expense reports

· Plan meetings and take detailed minutes

· Write and distribute email, correspondence memos, letters, and forms

· Assist in the preparation of regularly scheduled reports

· Assisting the asset managers with filing and document management

· Carry out property inspections as required under the support of the asset manager

· Assisting with property tasks such as management of utilities and meter reads and accuracy checking

of tenant documents

· Support administrative functions in other departments as necessary

· General office duties as needed

· Maintain office equipment and supplies, place orders and research new deals and suppliers

· Provide general support to visitors

Assist with offsite and onsite events and meetings

Experience & Qualifications:

• Proven experience as an office manager or administrative assistant, ideally within a property related industry

Job Related Skills

• Ability to work confidently on own initiative, and competently as part of a team
• Ability to organise and prioritise workloads, adapting to changeable priorities
• Ability to work with and maintain confidential information
• Excellent relationship building skills
• A creative mind with an ability to suggest improvements

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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