Office Manager & Personal Assistant

Siemens Mobility Limited; Goole; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in mobility solutions is looking to hire an Office Manager and Personal Assistant in Goole. The successful candidate will support the Customer Service management team, managing administrative tasks and liaising with key stakeholders to ensure operational efficiency. This role requires significant experience in administrative support and organizational skills, and offers competitive benefits tailored to the needs of the individual.

Benefits

Competitive salary

Holiday allowance

Pension

Flexible benefits

Qualifications

• Experience in a multi-site matrix organization with multiple stakeholders.
• Significant experience providing PA and administrative support at a director level.
• Strong communication and front-of-house skills.

Responsibilities

• Scheduling appointments and meetings, managing calendars and prioritizing.
• Coordinating travel arrangements and processing travel and expense reports.
• Liaising with senior members of customer, supplier, and partner organizations.

Skills

Organizational skills

Communication

Attention to detail

Teamwork

Education

Word processing and MS Office qualifications

Tools

Microsoft Office Suite

Job description

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Office Manager & Personal Assistant, Goole

Client: Siemens Mobility Limited

Location: Goole, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 87d8cc7fe1bd

Job Views: 5

Posted: 17.06.2025

Expiry Date: 01.08.2025

Job Description:

We have an exciting opportunity to join our Siemens mobility team in Goole as an Office Manager and Personal Assistant. We are looking for someone to provide comprehensive office management and management assistance to an executive within our Customer Service management team. You will serve as a key point of contact in face-to-face meetings and via telephone with internal and external customers. Your role includes providing administrative support to facilitate the overall efficiency and success of the department.

You’ll make a difference by…

• Scheduling appointments and meetings, managing calendars, and prioritizing with the director.
• Coordinating travel arrangements and processing travel and expense reports.
• Organizing conferences or events, liaising with corporate communications and public relations teams.
• Preparing letters, emails, presentations, reports, statistical charts, and briefings, including data collection from the Customer Service business.
• Capturing and coordinating meeting actions for Customer Service management meetings and strategy sessions.
• Supporting the delivery of written proposals, reviewing and consolidating documents into professional formats.
• Supporting local management with onboarding, organization charts, HR support, approvals, and PMP.
• Liaising with senior members of customer, supplier, and partner organizations to build strong relationships.

As an Office Manager

• Managing Document Controllers, Project Administrators, Receptionists, and administrative staff, ensuring resource deployment and work quality.
• Handling recruitment, setting targets, and conducting appraisals.
• Creating office-wide safety schedules, liaising with EHS managers, and managing safety reports.
• Ensuring legal and audit compliance with Siemens Real Estate, maintaining documentation, and resolving issues.
• Maintaining technical documentation and business continuity plans.
• Participating in landlord and managing agent meetings, managing service charges, and coordinating building repairs and safety issues.
• Organizing fire drills, acting as a Fire Warden, and managing office safety protocols.
• Overseeing office equipment testing and record keeping.
• Serving as the main contact for office inquiries and record management.

The Customer Service business operates across the UK, and although this role is primarily based in a single office, mobility is required for support activities and events.

Your success will be grounded by…

• Experience in a multi-site matrix organization handling multiple stakeholders.
• Significant experience providing PA and administrative support at a director level.
• Excellent organizational skills with the ability to prioritize and work independently.
• Strong communication and front-of-house skills.
• Advanced knowledge of Office applications (Word, Excel, PowerPoint, Outlook, Project, Visio).
• Attention to detail and presentation skills.
• Focus on business results and teamwork to meet deadlines.
• Experience handling confidential information and understanding data protection.

Preferred:

• Knowledge of Siemens tools, policies, and processes.
• German language skills.
• Word processing and MS Office qualifications.
• Experience in event and conference management.

We offer a competitive salary, holiday allowance, pension, and flexible benefits tailored to your needs. Join us to create a better #TomorrowWithUs! We value diversity and encourage applicants with transferable skills even if they do not meet all criteria.