Office Manager/Legal Assistant

Aspiria Recruit; Devon and Torbay; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

Benenden Healthcare

25 days annual leave + 3 days over the

Enhanced Adoption/Maternity/Paternity

Job summary

Aspiria Recruit is assisting with the recruitment of an Office Manager/Legal Assistant for an established Exeter-based law firm. This entry-level role is ideal for a recent graduate or someone with relevant administrative experience keen to develop within a legal environment.

You will handle general office administration and reception duties, manage post and files, order supplies and provide overflow support to the legal team.

Qualifications

• Recent graduate or experience in an administrative, office or legal support role.
• Strong organisation and attention to detail.
• Professional telephone and communication skills.
• Reliable, proactive and willing to support colleagues.
• Comfortable working with confidential information.

Responsibilities

• Manage general office administration and day-to-day operational tasks.
• Provide reception cover and welcome visitors professionally.
• Answer and direct incoming telephone calls.
• Scan, file and organise documents accurately.
• Manage incoming and outgoing post, including occasional post office visits.
• Monitor and order office supplies and other requirements.
• Open new files and complete associated administrative processes.
• Provide ad hoc paralegal and administrative support during busy periods.
• Offer overflow assistance to members of the legal team.
• Maintain accurate records and handle confidential information appropriately.
• Support the smooth and efficient running of the office.
• Work collaboratively with colleagues across the firm.

Job description

The Role:

We are seeking an Office Manager/Legal Assistant to join an established law firm in Exeter. This is an entry-level opportunity, well suited to a recent graduate or someone with relevant administrative experience who is keen to develop within a legal environment.

The successful candidate will provide general office administration and reception support, while also offering ad hoc paralegal assistance during busy periods. Responsibilities will include managing incoming post and telephone calls, opening files, ordering office supplies and providing overflow support to the wider legal team. The role is fully office-based and offers the opportunity to gain valuable experience across both legal administration and day-to-day office management.

The Company:

Our client is an established UK law firm with offices in major locations. The firm is recognised for providing high-quality legal advice and representation to a broad range of clients, including businesses, organisations and individuals.

The firm places strong emphasis on understanding its clients needs and achieving the best possible outcomes. It offers a friendly and supportive working environment in which individuals can develop their skills while contributing to a professional and client-focused team. This role would suit someone looking to begin or build a career in legal administration within a reputable practice.

Responsibilities:

• Manage general office administration and day-to-day operational tasks.
• Provide reception cover and welcome visitors professionally.
• Answer and direct incoming telephone calls.
• Scan, file and organise documents accurately.
• Manage incoming and outgoing post, including occasional post office visits.
• Monitor and order office supplies and other requirements.
• Open new files and complete associated administrative processes.
• Provide ad hoc paralegal and administrative support during busy periods.
• Offer overflow assistance to members of the legal team.
• Maintain accurate records and handle confidential information appropriately.
• Support the smooth and efficient running of the office.
• Work collaboratively with colleagues across the firm.

Experience and Skills Sought:

• Recent graduate or experience in an administrative, office or legal support role.
• Strong organisation and attention to detail.
• Professional telephone and communication skills.
• Reliable, proactive and willing to support colleagues.
• Comfortable working with confidential information.

Hours and Benefits:

• Full-time, office-based position
• Monday to Friday 09:30 - 17:30
• Salary: circa £27,000 £28,000 per annum
• 25 days of annual leave plus 3 days over Christmas increasing with length of service
• Benenden Healthcare
• Enhanced Adoption/Maternity/Paternity pay after a qualifying period