Office Manager | HR Administrator

Property Management Recruitment; Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A dynamic property business is seeking a People & Executive Support Coordinator to manage HR processes, support office management, and assist the COO. This hybrid role offers flexibility and the chance to make a significant impact in a supportive environment.

Benefits

Flexible Working Options

1 Day WFH

Qualifications

• HR administration experience within a growing SME.
• Experience in office management and business support roles.

Responsibilities

• Manage HR processes for a team of 80–100.
• Support a professional and welcoming workplace environment.
• Coordinate strategic projects and internal communications.

Skills

Communication

Interpersonal Skills

Attention to Detail

Organisational Skills

Tools

Microsoft 365

Job description

People & Executive Support Coordinator

Location: London / Hybrid | Salary: £35,000–£40,000 FTE

Flexible Options: 4 days per week or Condensed Hours | 1 Day WFH | Flexibility built in

Department: Office of the COO | Reports To: COO

Are you a proactive, organised, and people-focused professional looking for a multi-faceted role in a dynamic and supportive company? We're recruiting on behalf of a forward-thinking property business for a talented Office Manager / EA / HR Administrator. This is a rare opportunity to take on a varied role that sits at the heart of the business—supporting leadership, streamlining operations, and ensuring a vibrant, well-managed office environment.

The Job

This hybrid London-based role sits within the COO’s office and spans three key responsibilities:

1. HR Administration & Support – You'll help manage and evolve the HR processes for a team of 80–100, ensuring everything from contracts and policies to compliance and payroll is smooth and well-organised.
2. Office Management – Be the go-to person for the London office, supporting 38 on-site staff by keeping everything running efficiently and professionally.
3. Executive Assistant Support – Work directly with the COO on internal communications, strategic initiatives, and company events, while playing an active role in the social committee.

This role is ideal for someone who thrives in a role where no two days are the same—balancing structure, people, and process in equal measure.

The Role

Here’s what you’ll be doing day-to-day:

HR Administration

• Draft employment contracts, offer letters, and employee documentation
• Maintain HR records and job descriptions
• Support onboarding and HR metrics reporting via Employment Hero
• Prepare monthly payroll and pension submissions
• Ensure compliance with employment law and GDPR
• Assist with employee benefits and annual renewals
• Support employee relations (e.g., grievance, TUPE, sickness management)
• Help shape people policies using EH library tools

Office Management

• Act as the daily point of contact for the London office team (note: FM managed separately)
• Support a professional, productive and welcoming workplace environment

Executive Assistant to COO

• Help coordinate strategic projects and initiatives
• Support internal communications, Town Halls, and company events
• Collaborate with the Social Committee to bring workplace culture to life

The Person

You’ll bring a mix of professionalism, warmth, and organisation—someone who keeps things moving behind the scenes while supporting the team with empathy and discretion. Specifically, you will have:

• HR administration experience within a growing SME
• Experience in office management and business support roles
• Confidence handling confidential or sensitive information
• Strong communication and interpersonal skills
• Top-tier attention to detail and follow-through
• Proficiency in Microsoft 365 (Word, Excel, Teams, Outlook, PowerPoint)
• A collaborative spirit and a can-do, flexible attitude

Ready to step into a pivotal role where you can truly make an impact?

Apply today and bring your organisational flair, people skills, and problem-solving mindset to a company that values initiative, flexibility, and a strong team ethos.