Office Manager *£45k with Ad-hoc home working

Office Angels; Remote; GBP 40,000 - 45,000; Full time

Job summary

A leading employment agency is seeking an organized Office Manager/Bookkeeper in Kingston upon Thames. You will manage bookkeeping, payroll, financial reporting, and ensure smooth office operations. Ideal candidates will have proven experience in a similar role, strong organizational skills, and proficiency in accounting software. Benefits include competitive salary and opportunities for professional growth in a vibrant team atmosphere.

Benefits

Holiday allowance

Pension contribution

Company sick pay

Profit shares

Life assurance

Income protection

CPD subscription

Employee Assistance Program (EAP)

Qualifications

• Proven experience in bookkeeping and office management, preferably in the construction field.
• Strong understanding of financial reporting and cash flow management.
• Excellent organizational skills with the ability to manage multiple tasks.

Responsibilities

• Record all financial transactions and prepare weekly bank reconciliations.
• Manage monthly payroll, ensuring updates are accurate.
• Prepare monthly, quarterly, and annual financial reports for stakeholders.
• Ensure accurate and timely invoicing and follow up on outstanding invoices.
• Oversee the general running of the office and supervise the administrative team.

Skills

Bookkeeping

Financial Reporting

Cash Flow Management

Payroll Processing

Organizational Skills

Accounting Software Proficiency

Interpersonal Skills

Tools

MS Office Suite

Job description

Office Manager/Bookkeeper

Location: Kingston

Salary: £40 to £45k plus benefits such as holiday allowance, pension contribution, company sick pay, profit shares, life assurance, income protection, CPD subscription and EAP.

Start date: 12th January ideally

Are you an organised individual with a passion for numbers and a knack for keeping things running smoothly?

If so, we want you to be the backbone this employee-owned firm! Our client is searching for a dedicated Office Manager/Bookkeeper to join their dynamic team for the long term.

What You'll Do

As the Office Manager, you will be at the heart of our operations, ensuring everything runs like a well‑oiled machine. Your key responsibilities will include

• Bookkeeping : Record all financial transactions and prepare weekly bank reconciliations and reports for the Directors.
• Financial Management : Control, monitor, and review the company's cash flow to keep us thriving.
• Payroll Processing : Manage monthly payroll, ensuring all salary changes and expenses are up to date.
• Financial Reporting : Prepare monthly, quarterly, and annual financial reports for stakeholders.
• Invoicing & Credit Control : Ensure accurate and timely invoicing while following up on outstanding invoices.
• Supplier Management : Ensure all suppliers are paid promptly and manage supplier invoices.
• Project Oversight : Provide project leaders with up-to-date fee reconciliation reports as needed.
• Health & Safety Compliance : Ensure adherence to good practise guidelines and statutory regulations.
• Insurance & Accreditations : Maintain and update all necessary policies and registrations annually.
• Quality Assurance : Act as the administrative QA representative to uphold our quality commitments.
• Office Administration : Oversee the general running of the office and supervise the administrative team.

What We're Looking For

• Proven experience in bookkeeping and office management, preferably in the construction field.
• Strong understanding of financial reporting, cash flow management, and payroll processing.
• Excellent organisational skills with the ability to manage multiple tasks efficiently.
• Proficiency in accounting software and MS Office Suite.
• Strong communication and interpersonal skills to support our Directors and team members effectively.
• A proactive attitude towards problem-solving and a keen eye for detail.

Why Join?

• Collaborative Environment : Work alongside passionate professionals who value teamwork.
• Growth Opportunities : We believe in nurturing talent and encouraging professional development.
• Impactful Role : Play a vital part in our organisation's success and contribute to exciting architectural projects.

If you are excited about the opportunity to contribute your skills in a vibrant firm, we would love to hear from you!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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