Office Manager and Executive Assistant to the Managing Director (m/f/d)

Erbe; Leeds; On-site; GBP 32,000 - 38,000; Full time

Job summary

A leading company is seeking an Office Manager and Executive Assistant in Leeds. This role involves managing the Managing Director's schedule, supporting leadership with administrative tasks, and ensuring a compliant and efficient office environment. Ideal candidates will have a minimum of three years' experience in a similar position, strong communication skills, and proficiency in MS Office. Benefits include an annual company bonus, generous leave, and health insurance.

Benefits

Annual Company Bonus

25 days of annual leave, plus public holidays and birthday off

Private Health Insurance after probation

Enhanced Maternity, Paternity, Adoption, and Surrogacy Policies

Company Events and Social Activities

Qualifications

• Minimum of three years of experience in a similar role.
• Experience ideally in a fast-paced SME or Med Tech environment.
• Proficient in MS Office Suite and comfortable with basic IT troubleshooting.

Responsibilities

• Manage the Managing Director's schedule and coordinate meetings.
• Oversee guest security and manage onboarding processes.
• Prepare documents, including reports and presentations.

Skills

Communication

Organizational

Time Management

Problem Solving

Tools

MS Office Suite

Expense Systems

Job description

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Office Manager and Executive Assistant to the Managing Director (m/f/d), Leeds

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Client:

Location:

Leeds, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

998be9da219e

Job Views:

55

Posted:

24.06.2025

Expiry Date:

08.08.2025

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Job Description:

• Efficiently manage the Managing Director’s schedule, coordinating meetings, calls, and travel
• Oversee guest security, visitor sign-ins, and provide health & safety briefings
• Manage onboarding and offboarding processes for new and departing employees
• Coordinate stakeholders for maintenance, manage fleet and mileage
• Organize office events, track expenses for office operations, and lead administrative projects, while ensuring health and safety compliance in the workplace
• Prepare documents, including reports and presentations, draft and proofread correspondence, and record meeting minutes with follow-up on action items
• Assist with high-priority projects, and provide administrative support to leadership and staff
• Minimum of three years of experience in a similar role (Office Manager, Executive Assistant, or equivalent), ideally in a fast-paced SME or Med Tech environment
• Excellent verbal and written communication, strong organizational, time-management, problem-solving skills
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with basic IT troubleshooting; experience with expense systems (such as Concur) is advantageous
• Skilled in building positive relationships across all levels and maintaining confidentiality, with a high level of professionalism in managing sensitive information and diverse team dynamics
• Annual Company Bonus
• 25 days of annual leave, 8 statutory public holidays, plus your birthday off each year
• Private Health Insurance (available upon successful completion of probation, subject to BIK taxation)
• Enhanced Maternity, Paternity, Adoption, and Surrogacy Policies
• Company Events and Social Activities
• Basic Salary: £32,000 - £38,000 (dependent on experience)