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Office Manager and Executive Assistant to the Managing Director (m/f/d)

Erbe Elektromedizin GmbH

Leeds

On-site

GBP 32,000 - 38,000

Full time

19 days ago

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Job summary

A leading company in the Med Tech industry is seeking an experienced Office Manager and Executive Assistant to support their Managing Director. This role involves managing schedules, coordinating various administrative tasks, and ensuring compliance with health and safety regulations. Ideal candidates will have a minimum of three years' experience in a similar role and possess strong organizational and communication skills. The position offers a competitive salary along with a comprehensive benefits package.

Benefits

Annual Company Bonus
25 days of annual leave
Private Health Insurance
Enhanced Maternity and Paternity Policies
Company Events and Social Activities

Qualifications

  • Minimum three years of experience as an Office Manager or Executive Assistant.
  • Experience in a fast-paced SME or Med Tech environment is ideal.
  • High professionalism in managing sensitive information.

Responsibilities

  • Manage the Managing Director’s schedule and coordinate meetings.
  • Oversee guest security and visitor sign-ins.
  • Prepare documents, reports, and record meeting minutes.

Skills

Communication
Organizational skills
Time management
Problem-solving

Tools

MS Office Suite
Concur

Job description

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Office Manager and Executive Assistant to the Managing Director (m/f/d), Leeds

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Client:
Location:

Leeds, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

56151feb8571

Job Views:

9

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

For our location in Morley (South Leeds), United Kingdom, we are looking for an Office Manager and Executive Assistant to the Managing Director (m/f/d).

  • Efficiently manage the Managing Director’s schedule, coordinating meetings, calls, and travel.
  • Oversee guest security, visitor sign-ins, and provide health & safety briefings.
  • Manage onboarding and offboarding processes for new and departing employees.
  • Coordinate stakeholders for maintenance, manage fleet and mileage.
  • Organize office events, track expenses for office operations, and lead administrative projects, while ensuring health and safety compliance in the workplace.
  • Prepare documents, including reports and presentations, draft and proofread correspondence, and record meeting minutes with follow-up on action items.
  • Assist with high-priority projects, and provide administrative support to leadership and staff.

Minimum of three years of experience in a similar role (Office Manager, Executive Assistant, or equivalent), ideally in a fast-paced SME or Med Tech environment.

Excellent verbal and written communication, strong organizational, time-management, problem-solving skills.

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with basic IT troubleshooting; experience with expense systems (such as Concur) is advantageous.

Skilled in building positive relationships across all levels and maintaining confidentiality, with a high level of professionalism in managing sensitive information and diverse team dynamics.

Benefits include:

  • Annual Company Bonus
  • 25 days of annual leave, 8 statutory public holidays, plus your birthday off each year
  • Private Health Insurance (available upon successful completion of probation, subject to BIK taxation)
  • Enhanced Maternity, Paternity, Adoption, and Surrogacy Policies
  • Company Events and Social Activities

Basic Salary: £32,000 - £38,000 (dependent on experience).

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