Office Manager / Admin - Construction

Henley Chase; York and North Yorkshire; On-site; GBP 80,000 - 100,000; Full time

Job summary

A construction management firm based in York seeks an Office Manager/Administrator to oversee project logistics and documentation. The ideal candidate will excel in organization and communication, aiding in projects that transform and protect heritage sites. This full-time position offers flexibility and a chance to have a meaningful impact on exciting projects.

Qualifications

• A natural talent for organisation and problem-solving.
• Confidence with Excel and digital file management.
• Clear, professional communication skills.

Responsibilities

• Keep projects moving by ordering materials and arranging vehicles.
• Track weekly hire reports and liaise with site staff.
• Manage site images and documentation.

Skills

Organization skills

Problem-solving

Excel proficiency

Professional communication

Multi-tasking

Attention to detail

Job description

Overview

Office Manager / Administrator - Construction, York — Salary: Competitive, based on experience. Full-time (part-time flexibility available).

This isn't just office admin. It's the chance to play a central role in projects that protect heritage, transform spaces, and leave a lasting legacy.

Responsibilities

• Keep projects moving by ordering materials, booking accommodation, and arranging vehicles
• Track weekly hire reports and liaise with site staff to keep costs tight and operations efficient
• Turn apprentice schedules into clear labour planning tables
• Manage site images and documentation so records are watertight
• Create and maintain RAMS templates, cross-check site files, and compile final project packs
• Convert architectural drawings into internal pricing schedules and subcontractor documents
• Take charge of office operations: phones, post, stock levels, workwear, and queries
• Support financial tracking by chasing receipts and reconciling reports
• Build simple Excel tools and reports that make project planning smoother

Qualifications

• A natural talent for organisation and problem-solving
• Confidence with Excel and digital file management
• Clear, professional communication skills
• Calm efficiency when juggling multiple priorities
• A proactive, can-do mindset with an eye for detail
• Experience in construction, conservation, or project-based work (desirable but not essential)

Why This Role?

Because here, you won't be a small cog in a big corporate wheel. You'll be the go-to person who keeps projects on track and teams supported. You'll see the direct impact of your work on projects that truly matter — restoring heritage, shaping communities, and delivering something of lasting value.