Office Manager

The Openwork Partnership; Swindon; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Bonus scheme

Pension matching

Critical illness cover

Income protection

Death in service

Holiday entitlement

Volunteer days

Private medical insurance

Dental insurance

Job summary

The Openwork Partnership in Swindon is seeking an Office Manager to ensure the Swindon office runs smoothly, providing a safe, professional and welcoming environment for colleagues, visitors and stakeholders. This is an on-site role required in Swindon 5 days a week.

The role focuses on leading the Reception and Facilities team, coordinating contractors and supporting health and safety activities in a busy office setting.

Qualifications

• Previous experience in an Office Manager or Facilities Manager role is required.
• Experience managing the day-to-day operations of a professional office environment.
• IOSH qualification or similar health and safety training is desirable.

Responsibilities

• Overseeing the day-to-day delivery of office and facilities services within the Swindon office
• Leading and supporting Reception and Facilities team members, including workload planning and service delivery
• Acting as the primary contact for office-based facilities queries and ensuring issues are resolved efficiently
• Coordinating contractors and third-party supplies, monitoring service levels and addressing any issues
• Supporting health and safety activities, including risk assessments, first aid and fire safety arrangements
• Overseeing site access, security arrangements and office opening requirements

Skills

Office management

Facilities management

Reception coordination

People management

Job description

The opportunity As Office Manager, you will play a key role in ensuring our Swindon office runs smoothly, providing a safe, professional and welcoming environment for colleagues, visitors and stakeholders. Please note, this is an on-site role required in Swindon 5 days a week.

Benefits package:

• Salary - £35,000
• Bonus scheme - on target bonus - 7.5%
• Pension scheme - contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
• Critical illness cover
• Income protection - 1x salary
• Death in service - 4x salary
• 27 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
• Up to 3 working days per year of paid time to participate in volunteering activities
• A range of other flexible benefits to include private medical insurance, dental insurance and much more.

Key responsibilities:

• Overseeing the day-to-day delivery of office and facilities services within the Swindon office
• Leading and supporting Reception and Facilities team members, including workload planning and service delivery
• Acting as the primary contact for office-based facilities queries and ensuring issues are resolved efficiently
• Coordinating contractors and third-party supplies, monitoring service levels and addressing any issues
• Supporting health and safety activities, including risk assessments, first aid and fire safety arrangements
• Overseeing site access, security arrangements and office opening requirements

What will you need to succeed?

• Previous experience in an Office Manager or Facilities Manager role is required
• Experience managing the day-to-day operations of a professional office environment
• IOSH qualification or similar health and safety training is desirable
• Ability to be reactive to situations and approach issues level-headed to provide solutions

Why us?

At The Openwork Partnership, we're a dynamic, fast paced, and growing business with huge ambition. This is all made possible by the brilliant people who are part of The Openwork Partnership family. We're investing heavily in our colleagues, continuously striving to give them the platform to develop personally and professionally and reach their full potential. We’re also very proud of our culture, as one of the Best 100 Large Companies to work for in 2022. The Openwork Partnership values, and respects individuality and we are committed to building an inclusive culture and environment which truly recognises and celebrates our colleague’s individual differences and identities – just like our financial advice, for us, it’s personal. We believe everyone can make a difference and your race, religion, disability, and gender will never be a barrier. At Openwork, we have a strong ethic of care for each other where you can balance a successful career with your commitments and interests outside of work. We believe that you will bring your best self to work if you are trusted to choose when, where and how you do it.