Office Manager

Durham County Council; North East; On-site; GBP 26,000 - 32,000; Full time

Job summary

Durham Gilesgate Primary School seeks a dedicated School Office Manager to oversee administrative duties, support the Headteacher and Governing Body, and act as the first point of contact for parents and visitors. You will handle telephone and email communications, and manage word processing and ICT tasks.

You will lead the clerical team, manage ordering, invoices, petty cash and school funds, and maintain budget reports for the Headteacher and Governing Body.

Qualifications

• Experience in office administration, preferably in a school setting.
• Able to handle invoices, ordering, petty cash and school funds.

Responsibilities

• Act as first point of contact for parents and visitors.
• Lead clerical team; manage ordering, invoices, petty cash and budget reports.

Skills

Customer care

Interpersonal skills

ICT literacy

Word processing

Budget reporting

Tools

Telephone / email handling

Job description

Permanent Contract - Full Time - 37 hours per week - 8:30 to 4:30 Mon to Thursday- 8:30 to 4:00 Friday Term Time Only Required from January 2027 or asap

The Governors are seeking to appoint a committed, hardworking, well organised person with excellent interpersonal skills to the position of School Office Manager.

Prospective candidates will be expected to be a first point of contact, face to face with parents and visitors. Candidates must also have the ability to answer telephone calls and deal with email communication. They will have experience of word processing and the ability to use ICT. They must be well organised and will provide the clerical lead within the school office, working alongside the clerical assistant. Candidates will also have responsibility for ordering, paying invoices, the processing of petty cash and school fund and maintenance of budget reports for the Headteacher and Governing Body.

For an informal discussion about the post please contact Mark Turner (Head Teacher) on 0191 3847284; visits to the school are strongly encouraged and can be arranged.

Where our roles are customer facing and you are required to speak to members of the public, the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post. As a disability confident employer, we are committed to employing disabled people and people with health conditions making reasonable adjustments to support disabled applicants when required.

We are committed to safeguarding and promoting the welfare of our children and young people. All staff and volunteers share this commitment and as such you will be expected to undertake an enhanced CRB check prior to taking up post.

We are an equal opportunities employer and welcome applications from any individual who meets the criteria of the post. We welcome applications from all sections of the community.

Durham Gilesgate Primary School is committed to the safeguarding of children and vulnerable adults and will undertake the appropriate employment checks to meet this commitment.

Successful applicants will be required to apply for Disclosure from the Criminal Records Bureau.

Standard term time only pay is calculated on the basis of the following:

• Number of ‘teaching’ weeks – 38 weeks; plus
• Public (bank) holidays – 1.6 weeks (8 days); plus
• Individual leave entitlement - 5.4 weeks (27 days) or 6.4 weeks (32 days)

Individual leave entitlement is calculated on the length of continuous service. Employees with less than 5 years’ service will receive 27 days annual leave. Employees with more than 5 years’ service will receive 32 days annual leave.

For example:

Calculation for employees with less than 5 years’ service: 38 weeks (term time) + 27 days (annual leave) + 8 days (public holidays) = 45 weeks’ pay, to be paid in 12 equal monthly instalments

Calculation for employees with more than 5 years’ service: 38 weeks (term time) + 32 days (annual leave) + 8 days (public holidays) = 46 weeks’ pay, to be paid in 12 equal monthly instalments

We are committed to safeguarding and promoting the welfare of children and young people and, if successful, you will need to apply for an enhanced DBS disclosure.

As a disability confident employer, we are committed to employing disabled people and people with health conditions making reasonable adjustments to support disabled applicants when required.

Closing date for applications is :Wednesday 2nd December 2026 at 12:00 noon

Interview date: Wedneday 9th December 2026

Durham Gilesgate Primary School Kepier Crescent Gilesgate Durham DH11PH Tel: [phone] Email: [e-mail]