Office Manager

Stonebond Properties; Metropolitan Borough of Solihull; On-site; GBP 12,000 - 15,000; Part time

Job summary

A leading company in the housing sector is seeking a part-time Office Administrator to manage daily operations at their Solihull office. The role involves coordinating office activities, managing budgets, and supporting senior management. Ideal candidates will have excellent communication skills and a strong attention to detail, along with proficiency in essential office software. This position offers a collaborative work environment and opportunities for personal growth.

Qualifications

• Previous experience in a similar role, ideally in housebuilding.
• Excellent secretarial skills including fast and accurate document creation.

Responsibilities

• Manage office budgets and keep records of office expenditure.
• Assist Senior Management to identify training requirements.
• Maintain MD’s diary and schedule, ensuring priorities are aligned.

Skills

Communication

Attention to Detail

Confidentiality

Tools

Word

Excel

Outlook

PowerPoint

MS Teams

Job description

Reports to: Managing Director
Location: Solihull
Type: Part – time (2 days per week)
Salary:Competitive Salary

Skills & Experience

Job Purpose:

Being the central point of contact for the Solihull office, ensuring that the office runs effectively on a day-to day basis.

These are illustrative duties, and the post holder will be expected to become involved in a range of work to enable the department to respond effectively to the requirements of the Company.

• Managing office budgets and keeping records of office expenditure, liaising with the Regional Finance Director.
• Liaising with the Head of Health & Safety to ensure the office is kept up to date with Health & Safety procedures.
• Assist Senior Management to identify training requirements, including H&S, and keeping the Regional Training Matrix up to date.
• Complete Health & Safety audits with the Head of Health and Safety, ensuring all relevant paperwork is kept on file.
• Being the main point of contact for the Management Company of the office, assisting with providing up to date reports and certificates.
• Manage the office supplies inventory, ensuring cost comparison is completed before orders are placed.
• Collate and prepare information for the Regional Board Packs and providing hospitality on the day of the meetings.
• Arranging travel and accommodation for all office employees.
• Greeting company visitors, signing them in/out adhering to H&S policies and registering visitor vehicle registrations.
• Assisting Senior Management team with ad hoc administrative tasks when needed.
• Arrange events, meetings, and conferences.
• Manage, answer, respond to and filter telephone calls to the Manchester landline. Dealing with complaints and queries quickly and efficiently and being the main point of contact for the office.
• Maintain MD’s diary and schedule, ensuring that priorities are understood and aligned with the business needs. Arranging both internal and external meetings, ensuring all the logistics are in place and the events run smoothly.
• Manage expense claims and corporate credit card statements for the MD.
• Providing confidential support to the MD, updating HR/Personnel files, correspondence and documentation.
• Preparation of letters, presentations and reports for all Senior Management.
• Processing office invoices and payment requests, ensuring a central filing log is kept up to date, whilst liaising with Regional Finance Director and the Finance team.
• Assisting with the onboarding of new starters, ensuring a H&S Office Induction is completed and new starters have everything they require for their first day.

Skills / Experience Required:

• Previous experience in a similar role, ideally in housebuilding.
• Ability to communicate confidently and effectively at all levels.
• Excellent secretarial skills including fast and accurate document creation, being able to demonstrate proficiency in Word, Excel, Outlook, PowerPoint and MS Teams.
• Excellent attention to detail and proven administration skills.
• Maintain confidentiality at all times, including the management of documents and communications.

Hours: 08:30-17:30

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The level of support, knowledge sharing and training that colleagues across the business, regions and disciplines were able to provide was very refreshing to see and experience. This was a key part of the culture that made me feel very welcome at Stonebond and an environment in which I was able to learn new concepts very quickly.

Happy Employees

I love working for Stonebond. The individuals across every discipline work so well together. There is a really collaborative culture across the business so you really feel part of a team. It’s fantastic to be surrounded by so many talented people who are passionate about the homes we deliver.

Emily Wisdom - Marketing Manager

Happy Employees

The level of support, knowledge sharing and training that colleagues across the business, regions and disciplines were able to provide was very refreshing to see and experience. This was a key part of the culture that made me feel very welcome at Stonebond and an environment in which I was able to learn new concepts very quickly.

Happy Employees

I love working for Stonebond. The individuals across every discipline work so well together. There is a really collaborative culture across the business so you really feel part of a team. It’s fantastic to be surrounded by so many talented people who are passionate about the homes we deliver.

Emily Wisdom - Marketing Manager

Happy Employees

The level of support, knowledge sharing and training that colleagues across the business, regions and disciplines were able to provide was very refreshing to see and experience. This was a key part of the culture that made me feel very welcome at Stonebond and an environment in which I was able to learn new concepts very quickly.