Office Manager

Robert Walters UK; London; On-site; GBP 60,000 - 70,000; Full time

Job summary

A leading investment management firm is seeking a proactive Office Manager for their London office. This role involves ensuring smooth operations, managing facilities, and enhancing the workplace environment. The ideal candidate will have at least 10 years of experience in office management, particularly in financial services, and possess strong organizational and communication skills.

Qualifications

• Minimum 10 years experience in Office Management or similar role, ideally in Financial services.
• Experience in a broad range of office administrative functions.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee day-to-day operations of office facilities.
• Coordinate building systems with service providers.
• Manage allocation and cleaning of staff desks.

Skills

Organisational ability

Time-management

Verbal communication

Written communication

Problem-solving

Negotiation

MS Excel

MS Word

MS Outlook

MS Teams

Adobe Acrobat

Job description

An exciting opportunity has arisen for a highly organised and proactive Office Manager to join a leading investment management firm. This role is based in their busy London office, where you will be the anchor ensuring smooth operations and an exceptional workplace environment. The successful candidate will have the chance to work within a dynamic team, providing facilities oversight, front-of-house management, vendor coordination, technology support, and enhancing the overall employee and visitor experience. This is a fantastic opportunity to utilise your skills in a fast-paced, professional environment that values collaboration, commitment, and excellence.

This role will be 5 days a week in the office 8:30am - 5pm

What you will do:

• Oversee day-to-day operations of office facilities, including cleaning, maintenance, repairs, and presentation.
• Coordinate building systems such as HVAC, lighting, and access control with relevant service providers.
• Administer building and security access cards.
• Manage the allocation, resetting, and cleaning of staff desks & lockers for new starters and staff exits.
• Coordinate repairs and maintenance through FM ticketing systems in collaboration with the internal Facilities team and external contractors.
• Respond to incidents and service requests within agreed time frames using our FM ticketing system.
• Oversee procurement & maintenance of office supplies, furniture, and equipment to ensure availability and functionality.
• Order and restock kitchen and office supplies as required.
• Support with the coordination of travel bookings and Administration support to the office
• Ensure kitchen and utility equipment (e.g. printers, coffee machine, fridge, microwave, water filter) are operational and serviced as required.

What you will bring:

• Minimum 10 years experience in an Office Management or similar role ideally within Financial services or investment
• Experience in a broad range of office administrative functions
• Excellent verbal and written communication skills
• Well-developed organisational ability and time-management skills
• Demonstrated negotiating and problem-solving skills
• Advanced knowledge of MS Excel; MS Word; MS Outlook; MS Teams; Adobe Acrobat

If you're ready to take the next step in your career with a dynamic and reputable organisation, don't hesitate to apply now!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

About the job

Contract Type: FULL_TIME

Specialism: Business Support

Focus: Office Manager

Industry: Admin and Secretarial

Workplace Type: On-site

Experience Level: Senior Management

Location: London

Contract Type: FULL_TIME

Specialism: Business Support

Focus: Office Manager

Industry: Admin and Secretarial

Salary: £60,000 - £70,000 per annum

Workplace Type: On-site

Experience Level: Senior Management

Location: London

FULL_TIME

Job Reference: 1437U7-6E23C652

Date posted: 22 May 2025

Consultant: Izzy Mazin

london business-support/office-manager 2025-05-22 2025-07-21 admin-and-secretarial London London GB GBP 60000 70000 70000 YEAR Robert Walters https://www.robertwalters.co.uk https://www.robertwalters.co.uk/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true