Office Manager

NexGen Cloud; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Discretionary bonus

Private medical insurance

Enhanced pension scheme

Flexible working (remote or hybrid)

Ownership and autonomy

Visible impact as we scale

Career progression

Collaborative, international culture

Shape NexGen Cloud’s team and future

Job summary

NexGen Cloud is seeking an Office Manager to own our London office and oversee a Marbella site. You will shape day‑to‑day operations, budgets, and vendor relationships, building processes from scratch while supporting expansion and future moves.

You will coordinate with People and IT, ensure safety and compliance, and drive a culture of ownership and efficiency across our growing international team.

Qualifications

• 5+ years in office management, facilities, or senior EA with the office ownership.
• Experience with landlords, HVAC, cleaning and maintenance contractors.
• Owns office budget and supplier contracts, including renegotiating renewals.
• Knowledge of UK fire safety, first aid, and access control.

Responsibilities

• Run the London office ensuring it is safe, tidy and functional, and address maintenance issues promptly.
• Own the office budget, suppliers, and insurance across London and Marbella; review contracts at renewal.
• Build missing office processes from meeting room booking to equipment recovery when staff leave.
• Set up joiners with desk, kit and access on day one, coordinating with People and IT.
• Maintain fire safety, first aid, and building access as the team grows.
• Develop a quarterly events and culture programme with budget.
• Support expansion and office moves, gather quotes, and coordinate vendors and services.

Skills

Office management

Budget ownership

Supplier contracts

Fire safety

Tools

Building services

Job description

NexGen Cloud is a fast-growing GPU cloud and AI infrastructure business. We’re the company behind Hyperstack — a self-serve, on‑demand cloud platform built for high‑performance AI, HPC, and compute‑heavy workloads. Powered by 100% renewable energy and NVIDIA architecture, Hyperstack gives teams from AI startups to enterprise the compute they need, without the cost or complexity of legacy cloud.

We move fast, solve hard problems, and build things that matter. If you want ownership, real impact, and a front‑row seat to one of the most consequential infrastructure shifts of the decade — this is the place.

THE ROLE: Office Manager

Our London headcount is growing, and the office now needs a single senior owner rather than being run between other jobs. This is a new role. You’ll own the London office end to end and oversee our smaller Marbella office. You’ll also support the business through expansion and future office moves.

Much of how the office works is still unset, including meeting rooms, events and joiner and leaver logistics, so you’ll build the function rather than inherit one. It’s a role for someone who makes decisions on cost, suppliers and standards. You’ll be approachable enough that people come to you, and firm enough that standards actually get followed.

WHAT YOU’LL BE DOING

Rather than a checklist, here’s what success in this role actually looks like:

• Run the London office so it’s safe, tidy and working, and close out building and maintenance issues before anyone has to chase them
• Own the office budget, suppliers and insurance across London and Marbella, reviewing every contract at renewal rather than letting it roll over
• Build the processes the office is missing, from meeting room booking to reliable equipment recovery when people leave
• Get every joiner set up with desk, kit and access on day one, working with our People and IT teams
• Keep fire safety, first aid cover and building access in order as the team grows
• Build a quarterly events and culture programme, from team activities and leadership days to the Christmas party, with budget behind it
• Support the business through expansion and office moves, from gathering quotes to coordinating vendors and services

ABOUT YOU

We care more about how you think and work than a perfect CV. You’ll likely bring a combination of the following:

• 5+ years in office management, workplace or facilities, or a senior EA role where the office was genuinely yours to run
• Direct experience of building services — landlords, HVAC, cleaning and maintenance contractors (workplace or operations experience at a co‑working or flexible office provider counts)
• Real ownership of an office budget and supplier contracts, including renegotiating renewals and handling disputes
• Working knowledge of UK fire safety, first aid cover and access control
• Happy to fix a printer jam or set up a laptop yourself rather than wait for IT (training provided)
• Able to be on‑site in London Monday to Thursday, with occasional trips to Marbella

Nice to Have:

• Experience of an office move, fit‑out or space planning project
• Business insurance renewals handled directly with brokers
• Background in a London tech or scale‑up business

WHAT WE OFFER

• Competitive salary and annual discretionary bonus scheme
• Private Medical Insurance
• Enhanced Pension Scheme
• Flexible working arrangements (remote or hybrid, depending on role and location)
• Real ownership and autonomy — the trust to take initiative and experiment
• Visible, meaningful impact as we scale
• Clear career progression in a high‑growth company
• A collaborative, international culture built on trust, transparency, and ownership
• The chance to help shape NexGen Cloud’s team, culture, and future

WHY APPLY

We welcome applications from all backgrounds. If you enjoy solving complex infrastructure problems and want to build something meaningful at scale, we’d like to hear from you.