Office Manager

THE PETERHOUSE SCHOOL FOUNDATION; City of Edinburgh; Sur place; GBP 25 000 - 31 000; Plein temps

Avantages offerts par ce poste

31 days Annual Leave

Auto-enrolment pension scheme

Employee Assistance Programme

Cycle to Work scheme

Medicash Healthcare Plan

Blue Light Card

Résumé du poste

Autism Initiatives in Edinburgh seeks an Office Manager for the Number 6 One Stop Shop team. The role involves acting as first point of contact, handling admin tasks, and supporting smooth office operations.

You will manage reception, triage the main OSS service, and handle emails while upholding health & safety standards and confidentiality. The position is 35 hours per week with a salary of £28,292.05 per annum.

Qualifications

• Proven experience handling general admin duties and reception responsibilities.
• Ability to manage confidential information with discretion.
• Strong organisational and multitasking skills required.

Responsabilités

• Provide general administrative support to ensure smooth operation of Number 6 OSS.
• Offer a friendly reception service and accurate information to stakeholders.
• Act as triage point for the main Number 6 OSS service.
• Manage OSS email account and respond to general enquiries.
• Support Health & Safety initiatives and audits and ensure a safe workplace environment.
• Coordinate office maintenance, record keeping, and event organization.

Connaissances

Office administration

Communication

Outils

Microsoft Office

Description du poste

Office Manager

Edinburgh

Number 6 One Stop Shop

£28,292.05 p.a.

35 hours per week

Job Reference: OM-OSS-603

We have an exciting opportunity for an Office Manager to join our Number 6 One Stop Shop Team!

The Number 6 One Stop Shop (OSS) provides free social opportunities and 1-1 advice and support on a range of issues to autistic adults living in the Lothians and Scottish Borders.

As Office Manager you will act as the first point of contact, providing a friendly and professional service to all callers and visitors. In addition you will assist in a variety of administrative duties to support the smooth and efficient operation of Number 6 OSS.

The Number 6 OSS provides services to autistic people throughout Edinburgh, Midlothian, East Lothian, West Lothian and Scottish Borders. The post holder must recognise and respond positively to the different ways people communicate. They should be kind, caring, respectful and compassionate in their communication and approach to others.

Key Duties will include:

• Provide general administrative duties including Microsoft Office tasks, letter writing, minute taking, setting up appointments, upkeep of records, ordering stationery, mail distribution, photocopying etc;
• Provision of a friendly and professional reception service which will involve providing in depth information on the OSS services, and guidance as required, to a variety of stakeholders, including autistic people and external professionals;
• Act as triage for the main Number 6 One Stop Shop service;
• Manage and maintain the OSS email account and respond to general enquiry emails;
• Act as first point of contact for Health & safety, ensuring a safe working environment for all visitors and staff;
• Carry out Health and Safety audits, and respond appropriately;
• Ensure the general maintenance and cleanliness of the office, arranging and overseeing any necessary repairs, including regular testing for electrical equipment and safety devices;

• Assist with the organisation of events;
• Maintain confidentiality at all times;

Benefits:

• 31 days Annual Leave, including Bank holidays
• Auto-enrolment pension scheme
• Employee Assistance Programme
• Cycle to Work scheme
• Medicash Healthcare Plan
• Eligibility to become a Blue Light Card Member for online & high street discounts

The successful candidate will be required to apply for a Level 1 Disclosure check from Disclosure Scotland. Autism Initiatives will cover the cost of the application.

We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The closing date for completed applications is Thursday 29th October 2026 by 11pm.

Interviews, including a short MS Office exercise, will be held in November 2026.

We are committed to equal opportunities in employment and service delivery.

Registered Charity No. SC040905

Below is an overview of some of the benefits you may be eligible for:

• Monthly staff cash prize draw
• Your birthday off work every year
• Medicash health scheme (including reimbursement for medical costs, gym discounts, and more)
• Additional paid holidays after 1, 2, and 3 years of service
• Extra paid holidays for milestone service years
• Financial wellbeing programme offering flexible access to pay
• Cycle to Work scheme
• Career break scheme

Before starting your application, it is recommended that you prepare the following information:

• Your qualification and education history, including any professional memberships
• Details of your current employment and full previous employment history

Thinking of joining Autism Initiatives? Read why our amazing staff teams are #ProudtoworkHere