Office Manager

Chase Design Group; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

Chase Design Group, a creative agency in Bristol, seeks an outgoing Studio Manager to handle administrative tasks and ensure daily operations run smoothly. This role requires strong communication skills, organizational abilities, and a detail-oriented mindset, making it perfect for a candidate eager to contribute to a dynamic team environment.

Benefits

Personal development budget

Discretionary year-end bonus

Workplace pension

Private medical insurance

Life assurance

Short term disability coverage

Eyecare vouchers

Cycle to work scheme

20 days holiday + bank holidays

Office closure over winter holiday

Monthly team lunch and board games

Qualifications

• 2+ years' experience in a fast-paced office environment.
• Strong written and verbal communication skills.
• Attention to detail and organization.

Responsibilities

• Managing daily routines such as opening and closing the studio.
• Greeting visitors and managing incoming calls.
• Overseeing office clean-up and maintenance tasks.

Skills

Communication

Organization

Interpersonal Skills

Job description

Chase Design Group is a strategically driven creative agency with offices in Los Angeles, Bristol UK and New York. Each member of the Chase team is able to perform multiple functions when required. This versatility allows us to take on diverse projects that challenge us creatively and keep our work exciting. We work with multiple global brands and have a strong focus on strategy and creative development for consumer packaged goods including Procter & Gamble, PepsiCo, and Nestlé, among many other brands.

Chase Design Group is currently seeking an outgoing, organized, and versatile individual to join the Bristol, UK office. As part of the UK team, this person will handle the day-to-day administrative and organizational tasks for the studio.

Requirements

Our ideal candidate will be a self-starter, with 2+ years' experience working in a fast-paced office environment. Strong written and verbal communication skills; tactful, effective interpersonal interactions and an attention to detail and organization will be key success factors for this position. The position is required to be in the office at least 4 days per week, preferably 5 days per week.

An appreciation for all things creative, an eye on trend and pop culture and a desire to learn and grow in the creative field will expand the opportunities for this candidate to succeed at Chase.

Studio Manager

• Daily routines such as opening and closing the studio
• Answering phones, directing calls, and taking messages
• Greeting visitors, meeting attendees, etc
• Accepting deliveries, checking incoming mail & posting outgoing global mail/ parcels
• Leading office clean-up/ reorganization efforts
• Maintenance of the kitchen area (coffee maker, refrigerator, dishes, counters)
• Maintenance & tidying of the kitchen, studio, production, storage & conference rooms areas
• Ordering groceries and office supplies
• Filing and record keeping
• Maintaining meeting and conference set-ups
• Managing support staff (repairs, cleaning service, building management, etc.)
• Liaising with building management
• Lifting, moving and construction of furniture & studio items (desks, computers, etc.)
• Ensuring overall smooth daily function and an orderly office
  
  
  

Administrative

• Managing supplier account info
• Organizing and booking travel
• Office credit card expense reports
• Managing and tracking staff annual leave and freelance recourse bookings /availabilities
• Planning and managing monthly lottery & biannual office outings
• Support with recruitment when necessary (filing, acknowledgement emails ,etc.)
• Other administrative duties as needed
  
  
  

Benefits

We are committed to constantly seeking ways to ensure our team feels valued, motivated, and inspired in environments that are thriving, welcoming and fun. In addition to a competitive salary, we offer the following:

• Personal development budget plus tickets to creative seminars
• Discretionary year-end bonus
• Workplace pension
• Private medical insurance
• Life assurance
• Short term disability coverage
• Eyecare vouchers
• Cycle to work scheme
• 20 days holiday + bank holidays
• Office closure over the winter holiday period between Christmas and New Years (no holiday days used)
• Nourishment on tap: Beverages, snacks (Some healthy, some less-so) and beers on Friday)
• Monthly team lunch and board games