Office/ Facilities Manager

JR United Kingdom; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A high-profile publishing house in central London is seeking an Office Manager with extensive facilities experience to enhance workplace services and office culture. This role includes team management, coordinating events, maintaining facilities, and ensuring a supportive environment, making it ideal for a candidate passionate about office efficiency.

Qualifications

• Extensive facilities and office management experience within companies of 150 plus staff.
• Experience in coordinating and delivering seamless office events.
• Track record of successful line management and team development.

Responsibilities

• Managing, mentoring and developing a small but effective facilities team.
• Overseeing office preventative maintenance and repairs.
• Coordinating office layout changes and desk assignments.

Skills

Facilities Management

Team Development

Event Coordination

Communication Skills

Customer Service Orientation

Attention to Detail

Job description

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This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an office manager with facilities experience to join their team with a remit to shape and drive outstanding workplace services, manage facilities, coordinate internal events, and promote a supportive, vibrant and inclusive office culture.

Responsibilities will include:

• Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
• Managing office preventative maintenance and repairs
• Developing and continuously improve office management processes and SLAs
• Monitoring usage of common areas, meeting rooms, and workspaces
• Coordinating office layout changes, desk assignments, and expansion plans
• Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
• Assist in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
• Actively assisting with in-house events
• Leading the organisation of the Christmas party and any other functions as required to pre-agreed budgets
• Overseeing the reception operations and the welcome experience
• Manage cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
• Negotiate leases, renewals, and service agreements
• Health & Safety compliance and conducting appropriate risk assessments
• Coordinate onboarding and offboarding equipment needs for employees
• Reporting facility-related issues or metrics to senior management
• Administration and renewal of Company insurance policies

We are looking for:

• Extensive facilities and office management experience within companies of 150 plus staff
• Experience in coordinating and delivering seamless office events
• Track record of successful line management and team development
• Excellent written and verbal communications skills
• Numerate and accurate, with excellent attention to detail
• Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
• Confident and decisive, with firm but helpful approach and hands-on team attitude

Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy