Office & Database Administrator

Fulkrum; Aberdeen City; On-site; GBP 21,000 - 30,000; Full time

Job summary

Fulkrum is seeking an Office & Database Administrator to join our Aberdeen Office. The role focuses on supporting the regional management with administrative tasks, data entry, and maintaining client/inspector records in our database.

The ideal candidate will have strong MS Office skills, excellent time management, and the ability to multi-task in a busy team environment. Training will be provided, and prior administrative experience is advantageous.

Qualifications

• Excellent time management and efficiency.
• Ability to meet deadlines and keen eye for detail.
• Must be able to read and interpret instructions carefully.
• Extensive working knowledge of MS Office programs.
• Strong Administration skills.

Responsibilities

• Support the Regional Management team with all administrative tasks.
• Handle internal and external office enquires efficiently.
• Regularly update our database with client and inspector data and reports
• Conduct research on behalf of managers as needed.
• You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system on a regular basis.
• Contact Technical Personnel for up-to-date certificates and CV's.
• Formatting inspector CVs to maintain professional standards.
• Book meetings for managers and colleagues, ensuring smooth scheduling.
• Manage incoming calls and draft correspondence.
• Taking minutes during meetings and handle various day to day administrative tasks
• Plan and arrange social events and team-building activities with local managers
• Support the Accounts team with AP/AR enquiries

Skills

Time management

Deadline oriented

Reading instructions

Administration skills

Attention to detail

Tools

MS Office

Job description

Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognized with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024).

Our Aberdeen Office is currently seeking a motivated Office & Database Administrator to join our dynamic team.

We are seeking motivated individuals with a strong work ethic who can work effectively in a busy team environment. A willingness to learn new systems and processes is essential, while previous experience using administrative systems would be advantageous. Administrative experience is preferred but not essential.

Key Responsibilities

• Support the Regional Management team with all administrative tasks.
• Handle internal and external office enquires efficiently.
• Regularly update our database with client and inspector data and reports
• Conduct research on behalf of managers as needed.
• You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system on a regular basis.
• Contact Technical Personnel for up-to-date certificates and CV's.
• Formatting inspector CVs to maintain professional standards.
• Book meetings for managers and colleagues, ensuring smooth scheduling.
• Manage incoming calls and draft correspondence.
• Taking minutes during meetings and handle various day to day administrative tasks
• Plan and arrange social events and team-building activities with local managers
• Support the Accounts team with AP/AR enquiries

Skills and Qualifications:

• Excellent time management and efficiency
• Ability to meet deadlines and keen eye for detail.
• Must be able to read and interpret instructions carefully
• Extensive working knowledge of MS Office programs
• Strong Administration skills

Personal Skills:

• Organisational skills and ability to multi-task
• Excellent communication skills
• Strong team ethics
• Working flexibly providing continued support to Fulkrum personnel where required

Why Join Us?

This is an exciting opportunity for a driven Office & Database Administrator to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you'll make a tangible impact while advancing your career in the thriving global business sector.

We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated.

Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation.