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Office Coordinator - UK & Ireland

IE University

London

Hybrid

GBP 30,000 - 40,000

Full time

13 days ago

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Job summary

An established educational institution is seeking a motivated Office Coordinator to join its dynamic team in London. This role offers a unique opportunity to support a vibrant, international environment, where your organisational and communication skills will shine. You'll be responsible for coordinating events, managing logistics, and ensuring smooth operations within the office. With a focus on excellence and attention to detail, you will play a key role in fostering a positive atmosphere that empowers students and staff alike. Join this innovative team and help shape the future of education!

Benefits

Flexible work environment & hours

Access to a wide range of events, conferences, and talks

All necessary equipment

Qualifications

Fluency in English is fundamental; other languages are a plus.
Previous experience in an international, multilingual environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

Assist in planning and organising company events and meetings.
Coordinate logistics such as venue booking and catering.
Handle incoming and outgoing mail, emails, and phone calls.

Skills

Organisational Skills

Communication Skills

Multitasking

Fluency in English

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Office

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Join to apply for the Office Coordinator - UK & Ireland role at IE University

Are you interested in joining a dynamic and international team of professionals to transform education? IE University Global Markets is looking for an Office Coordinator to join its team!

IE University is currently seeking a highly motivated candidate to join the UK & Ireland Office located in London. The Coordinator position offers an exhilarating opportunity to become an integral part of our internationally renowned institution, operating within a fast-paced and dynamic commercial environment. This administrative role requires exceptional organisational and communication skills, a keen eye for detail, and the ability to ability to multitask effectively.

Why IE University?

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Why IE Global Markets team

IE has 25+ international offices across the globe, acting as a local partner for life to candidates, students, alumni, parents, institutions, or companies.Our highly knowledgeable international team members offer personalised advice and help local stakeholders figure out the next steps in their academic, professional, and personal journeys.

Our Purpose

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People

At IE we are

People-driven

Change Builders

Autonomy Enthusiasts

Communication Enthusiasts

Knowledge Champions

We are looking for a person to join a full-time position in London.

Your role as an Office Coordinator will involve

Follow up with prospective candidates on a weekly basis
Assist in planning and organising company events, meetings, and conferences
Coordinate logistics such as venue booking, catering, and materials
Arrange and set up meeting rooms, ensuring they are well-prepared and equipped
Occasional travel to assist commercial events in the UK&Ireland region (fairs, informative face-to-face sessions, alumni gatherings)
Manage expenses and invoices with providers and the company´s accounting department
Handle incoming and outgoing mail, emails, and phone calls, and direct them to the appropriate parties.
Crafting persuasive and engaging commercial texts for various marketing materials
Other administrative/commercial tasks requested by the Regional Team

To thrive in this role, you should possess the following qualifications

Requirements

Fluency in English is fundamental. Other languages are a plus
Previous experience in an international, multilingual environment
Proficiency in Microsoft Office (Word, Excel and PowerPoint)
We are a fast-paced organization that insists on excellence, therefore, attention to detail is fundamental
Candidates must be UK citizens or possess a valid UK work permit

Why us

Hybrid Remote Model
Flexible work environment & hours
Dynamic, young, and entrepreneurial atmosphere
Access to a wide range of events, conferences, and talks
All the necessary equipment

It’s time to bring out your best and leave a mark.Now the choice is yours!

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Education Administration Programs

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