Office Coordinator - UK & Ireland

IE University; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

An established institution is seeking an Office Coordinator to join their dynamic team in London. This full-time role offers a unique opportunity to thrive in a fast-paced environment, where you'll manage logistics for events, coordinate communication, and support the team in various administrative tasks. The ideal candidate will possess exceptional organizational skills, attention to detail, and fluency in English, with the chance to work in a flexible and innovative atmosphere. Join a forward-thinking organization that values diversity and fosters a spirit of change and entrepreneurship in education.

Benefits

Flexible work environment & hours

Access to events, conferences, and talks

All necessary equipment

Qualifications

• Fluency in English and experience in a multilingual environment are essential.
• Proficiency in Microsoft Office is required for this administrative role.

Responsibilities

• Coordinate logistics for events and meetings, ensuring all details are managed.
• Handle communication and direct inquiries to appropriate parties.

Skills

Fluent in English

Attention to detail

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University Global Markets is looking for an Office Coordinator to join its team! IE University is currently seeking a highly motivated candidate to join the UK & Ireland Office located in London. The Coordinator position offers an exhilarating opportunity to become an integral part of our internationally renowned institution, operating within a fast-paced and dynamic commercial environment. This administrative role requires exceptional organisational and communication skills, a keen eye for detail, and the ability to multitask effectively.

Why IE University? With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Why IE Global Markets team:

IE has 25+ international offices across the globe, acting as a local partner for life to candidates, students, alumni, parents, institutions, or companies. Our highly knowledgeable international team members offer personalised advice and help local stakeholders figure out the next steps in their academic, professional, and personal journeys.

Our Purpose At IE University, we foster positive change through education, research, and innovation. As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime. Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People At IE we are: People-driven, Change Builders, Autonomy Enthusiasts, Communication Enthusiasts, Knowledge Champions.

We are looking for a person to join a full-time position in London.

Responsibilities

Your role as an Office Coordinator will involve:

• Follow up with prospective candidates on a weekly basis
• Assist in planning and organising company events, meetings, and conferences
• Coordinate logistics such as venue booking, catering, and materials
• Arrange and set up meeting rooms, ensuring they are well-prepared and equipped
• Occasional travel to assist commercial events in the UK & Ireland region (fairs, informative face-to-face sessions, alumni gatherings)
• Manage expenses and invoices with providers and the company’s accounting department
• Handle incoming and outgoing mail, emails, and phone calls, and direct them to the appropriate parties
• Craft persuasive and engaging commercial texts for various marketing materials
• Other administrative/commercial tasks requested by the Regional Team

Qualifications

To thrive in this role, you should possess the following qualifications:

Requirements:

• Fluency in English is fundamental. Other languages are a plus
• Previous experience in an international, multilingual environment
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• We are a fast-paced organization that insists on excellence, therefore, attention to detail is fundamental
• Candidates must be UK citizens or possess a valid UK work permit

Why us:

• Hybrid Remote Model
• Flexible work environment & hours
• Dynamic, young, and entrepreneurial atmosphere
• Access to a wide range of events, conferences, and talks
• All the necessary equipment

It’s time to bring out your best and leave a mark. Now the choice is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.