Office Coordinator

McLaren Racing; Bicester; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days holiday

Pension

Discretionary annual bonus

Private medical insurance

Life assurance

Sabbatical option after 2 years

Wellbeing programme

Job summary

McLaren Automotive is seeking an experienced office and facilities professional to oversee day-to-day operations across multiple offices, ensuring a smooth employee experience and efficient business support. You will act as first point of contact, manage suppliers, coordinate meetings, and handle supplies, catering, and maintenance, with a focus on timely delivery and cost control.

The role requires strong IT skills, excellent communication, and the ability to juggle multiple tasks in a

Qualifications

• Experience in office admin, operations or facilities.
• Excellent IT skills and familiarity with office software.
• Strong communication and relationship-building across all levels.

Responsibilities

• Serve as first point of contact for the office including maintenance, supplies and equipment.
• Coordinate ad-hoc projects and events with suppliers and internal stakeholders.
• Provide reception support and manage meetings, visits, and room bookings.
• Order groceries, monitor stock and distribute supplies across sites.
• Oversee cleaners and facilities services, scheduling maintenance and updates.
• Respond to office queries and coordinate with maintenance providers.

Skills

Office administration

Facilities management

Communication skills

IT skills

Multi-tasking

Education

Degree in business-related subject

Tools

MS Office

G Suite

Job description

In this role, you will oversee, maintain and ensure the smooth and efficient day-to-day operations of the offices, delivering an unparalleled employee experience while enabling exceptional business results. The role is varied, providing both general operations support and opportunities to get involved in ad-hoc projects.

What You’ll Do

• Acting as first point of contact for the office, including maintenance, cleaning, mailing, shipping, deliveries, supplies and equipment.
• Managing ad-hoc projects and events, working closely with suppliers and external and internal stakeholders to ensure projects are completed on time and within budget.
• Providing lunch cover and general support to the main reception including answering the office access intercom, greeting client visitors and directing accordingly.
• Co-ordinating arrangements for internal and external meetings, team events and lunches.
• Placing weekly office grocery supply orders, taking delivery, monitoring stock and distributing across all offices on site(s).
• Monitoring office stationery supplies and placing replenishment orders where appropriate.
• Overseeing cleaning contractors; ensuring the office and facilities are well maintained, addressing issues, scheduling regular deep-clean sessions and communicating updates.
• Managing and responding to office and facilities queries, including carrying out daily office inspections.
• Liaising with maintenance providers to co-ordinate building maintenance and repairs.
• Arranging courier collections and deliveries.
• Creating purchase orders, ensuring goods are receipted and liaising directly with suppliers.
• Monitoring and replenishing first aid kit equipment as required.
• Providing support to the senior leadership team and project support.
• Overseeing the day-to-day management of contracts with office vendors, service providers and office lease(s).
• Supporting enquiries from the wider business and external suppliers.
• Managing schedules and calendars, and setting up processes to co-ordinate meeting room bookings.

What You’ll Bring

• Degree in a business-related subject or equivalent experience (desirable).
• Relevant office admin, operations or facilities experience.
• Excellent IT skills.
• Personable, with strong communication and relationship-building capabilities across all levels of the business.
• A multi-tasker who successfully prioritises and executes against tight deadlines in a rapidly evolving work environment.
• Courageous and ambitious, with a "can-do" attitude and willingness to do whatever it takes to achieve great results; finding a way when encountering obstacles or setbacks.

No restraints. No limitations. We don’t simply push boundaries. We completely rethink them. McLaren Automotive exists to create breath-taking performance road cars. It takes a community to do what we do. A diverse group of people with many areas of expertise, united by their passion to deliver visionary products and set new benchmarks. McLaren Automotive commits to equal opportunity for all. Diversity, Equality and Inclusion is at the heart of our impact, it drives our innovation and enables us to truly create something special. Join us on our journey.

We offer a wide - ranging benefits package, which includes:

• Structured career development framework
• 25 days’ holiday, plus bank holiday. Annual buy & sell up to five days
• Enhanced company pension scheme
• Discretionary annual bonus award
• Private medical insurance and health cash plan
• Life assurance benefit
• Ability to apply for a sabbatical of up to one year after only two years’ service
• Benefits you can adapt to your lifestyle, such as discounted shopping
• Generous parental leave policies
• A range of wellbeing initiatives, such as employee assistance programme and free financial & mortgage advice