Office Coordinator

Campions; Addington; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

Employee assistance programme

Holiday allowance

Charity matching

Eye care vouchers

Flu vaccination

Job summary

Chestertons Estate Agency is seeking an Office Coordinator / Senior Office Coordinator - Lettings to join the Camden office. The role focuses on administrative support, client service, and sales support within a busy lettings team.

You will manage document flow, data entry, scheduling, and CRM usage while coordinating with the sales and marketing functions to maintain high service levels.

Qualifications

• Office administration experience preferred.
• Proven data-entry and records management skills.
• Excellent communication with clients and colleagues.

Responsibilities

• Handle documentation for property sales, listings and pre-offer info.
• Update databases with client and transaction data.
• Coordinate client appointments and property viewings.
• Manage emails, calls and mail with timely responses.
• Greet clients and provide property/service information.
• Support marketing with materials and local events.
• Generate and share sales performance reports.
• Keep office organized and stocked, ensure professional environment.
• Liaise between sales and other departments; ensure compliance.

Skills

Administration

Data entry

Scheduling

Customer service

Communication

Office software

CRM usage

Tools

CRM systems

Microsoft Office

Job description

Job Advert

Chestertons Estate Agency

Office Coordinator / Senior Office Coordinator - Lettings

Location: Camden

Hours: Office based Monday to Friday 8:30 am - 6:00 pm

Salary: £26,500 - £28,000 + KPI bonus

Overview of Key Duties:

Administrative Support

• Document Management: Handle documentation related to property sales, including listings and pre offer information.
• Data Entry: Update and maintain databases with property details, client information, and transaction records.
• Scheduling: Coordinate client appointments, property viewings, and manage the office calendar.
• Correspondence: Manage communications, including emails, phone calls, and mail, ensuring timely responses.

Customer Service

• Client Interaction: Greet clients, address inquiries, and provide detailed information about properties and services.
• Problem Resolution: Resolve client issues or complaints promptly and professionally, maintaining high satisfaction levels.

Sales Support

• Property Listings: Assist in preparing and updating property listings, ensuring accuracy both online and in-office.
• Promotional Activities: Support marketing efforts, including preparing promotional materials and organising local events.
• Reporting: Generate and distribute sales performance reports to the management team.

Operational Tasks

• Office Management: Keep the office organized, stocked with supplies, and ensure a professional environment.
• Coordination: Serve as a liaison between the sales team and other departments, fostering effective communication and collaboration.
• Compliance: Ensure all transactions and activities adhere to relevant regulations and company policies.

Technology and Tools

• CRM Systems: Utilize CRM systems to track client interactions and manage data efficiently.
• Software Proficiency: Use office software (e.g., Microsoft Office Suite) and industry-specific tools effectively

About The Company

Chestertons: Established for over 200 years, Chestertons is a successful London-based estate agency with over 30 branches across the capital. We are a highly-respected authority on London property and take pride in our reputation as an innovative and dynamic business.

Campions: Campions is one of the fastest growing sales and lettings agency groups in the UK. It currently includes the Chestertons, Chase Buchanan, Retirement Homesearch and Campions Lettings & Management brands which collectively sell, rent and manage thousands of properties across the country every year.

Perks That Make a Difference:

Benefits

Employee assistance programme, competitive holiday allowance + public holidays, charity matching and payroll giving, contribution towards eye care tests, annual flu vaccination vouchers, birthday leave, health cash plan plus a range of other additional benefits that are linked to specific job grades.

We are an equal opportunities employer, we welcome applications from everyone who is excited by the opportunity to join us. At Campions, we are committed to creating a diverse and inclusive workplace. We will thoroughly consider all applications without attention to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran status, neurodiversity status, or disability status.