Office Assistant - Starting ASAP!

Office Angels; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Hybrid work pattern

Pension

Life assurance

Income protection

Professional accreditation support

Friendly working environment

Job summary

Office Angels is recruiting an Office Assistant in Central London to support the directors and team with day-to-day administration. The role is a varied, hands-on position with evolving duties as the business grows, ideal for someone early in their career who is organised, capable and keen to learn.

The successful candidate will anchor the office, work 35 hours per week with hybrid arrangements (1–2 days from home), and take ownership of a wide range of administrative tasks including finance

Qualifications

• Organised and able to keep track of tasks and deadlines.
• Proactive and self-starting with a willingness to learn.
• Technically proficient with common office software and able to learn new systems.
• Reliable, detail-oriented and accurate with orders, invoices and payments.
• Good communicator with colleagues and external contacts.
• Team player capable of working with a small group of consultants and directors.

Responsibilities

• Ensure smooth day-to-day running of the office and support directors.
• Set up and equip the new office; order supplies and equipment.
• Provide general administrative support and prepare documents.
• Manage incoming/outgoing post and correspondence.
• Liaise with clients, building managers and suppliers.
• Coordinate travel, accommodation and meetings; manage Teams calls.
• Maintain filing systems and keep records up to date.
• Assist with invoices, payments, expenses and basic finance.
• Support IT and office admin; adapt as the business grows.

Skills

Organised

Proactive

Positive attitude

Technically confident

Practical and adaptable

Reliable

Detail-oriented

Good communicator

Team player

Job description

Location: Central London
Working hours: 35 hours per week
Hybrid working: 1 or 2 days per week from home (Flexible)
Salary: £30,000-£35,000 depending on experience

Our client are an growing heritage consultancy, providing specialist advice and support across the built environment. This is a newly created role and an opportunity to become an important part of the business as it continues to grow. The successful candidate will be the anchor for the office, providing practical day-to-day support to the team and taking ownership of a wide range of company and office administration.

The Role

We are looking for an Office Assistant to help run the day-to-day administration of a small but growing consultancy. This is a varied, hands‑on role and no two days are likely to be exactly the same. The position is deliberately broad, with duties evolving as the company grows and as we work out what additional support the team needs. This could be an excellent opportunity for someone at the beginning of their career who is organised, capable and keen to learn.

Key Responsibilities

The role will include a mixture of office, administrative and organisational duties, including:

• Taking responsibility for the smooth day‑to‑day running of the office.
• Helping to get the new office fully set up and operational, including ordering equipment and supplies such as printers, monitors and other office essentials.
• Providing general administrative support to the directors and consultants.
• Preparing, formatting and sending letters, reports and other documents.
• Managing incoming and outgoing post and correspondence.
• Liaising with clients, building managers, suppliers and other contacts.
• Booking travel, accommodation and meetings when required.
• Organising meetings, including Teams calls and meeting rooms.
• Maintaining electronic and physical filing systems and ensuring documents are stored correctly.
• Helping to keep company records and information up to date.
• Assisting with invoices, payments, expenses, ordering and other basic financial administration.
• Ordering office equipment and supplies and making sure the office has what it needs to operate effectively.
• Helping to set up and maintain office systems as the business develops.
• Assisting with IT and general office administration, including liaising with external suppliers where required.
• Providing ad hoc support to the team as and when needed.

About You

We are looking for someone who is:

• Organised - able to keep track of different tasks and deadlines.
• Proactive - someone who spots what needs doing rather than always waiting to be asked.
• Positive and willing to learn - happy to pick things up and ask questions.
• Technically confident - comfortable using computers and everyday office software, and willing to learn new systems.
• Practical and adaptable - able to move between different tasks depending on what the business needs.
• Reliable and conscientious - someone the team can depend on.
• Good with detail and numbers - with an eye for accuracy when dealing with things such as orders, invoices and payments.
• A good communicator - comfortable dealing with colleagues and external contacts.
• Someone with common sense - able to look at a task and work out the sensible next step.
• A team player - happy to work closely with a small, friendly group of consultants and directors.

What We Offer

• Salary of £30,000-£35,000, depending on experience.
• Hybrid working, with one/ two days per week from home.
• Three additional days off over Christmas.
• Pension.
• Life assurance.
• Income protection.
• Life assurance of up to four times salary.
• Support for relevant professional accreditations and development.
• A friendly, relaxed and supportive working environment.
• The opportunity to join a growing business in a newly created role and make it your own.
  

Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.