Office Assistant

MDPI AG; Manchester; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Flexible Working Times

Paid Time Off

Friendly Culture

Bonus Schemes

Perkbox

Health Cash Plan

Modern City Centre Office

Cyclescheme

Techscheme

Job summary

MDPI UK in Manchester seeks an Office Assistant to provide general administrative support to the Office Manager, organize meetings, support local marketing events, and assist with day-to-day tasks.

As a full-time in-office role, you will manage office operations, assist with reception duties, scheduling, event logistics, and maintain office supplies while building relationships with suppliers and colleagues.

Qualifications

• Bachelor's degree in any subject.
• Excellent organization and time management skills.
• Demonstrable communication skills.
• Ability to take initiative.
• Experience with Word and Excel Microsoft packages and Google Sheets.
• Ability to work to deadlines, and with self-sufficiency.
• Good telephone and email manner.
• English fluency.
• Experience working in an office (desirable, but not essential).

Responsibilities

• Organizing the office and assisting associates to optimize processes.
• Perform receptionist duties when needed, e.g., answering the office phone as needed.
• Schedule and plan meetings and appointments.
• Note-taking during meetings as needed.
• Assisting with event administration and running local marketing events.
• Sending internal announcements and communications.
• Weekly grocery shopping for office supplies.
• Keep stock of small office supplies.
• Maintain and monitor office supplies such as paper, pens, printer ink, onboarding gifts, probationary gifts etc.
• Photocopying, scanning, and filing appropriate documents.
• Maintaining the office calendar; social events calendar.
• Assist with organizing, booking, and purchasing for social events.
• Help with ad-hoc tasks.
• Be involved in printing materials for conferences etc. attended by the office members.
• Maintain trusting relationships with suppliers, customers, and colleagues.

Skills

Organization

Time management

Communication skills

Initiative

Deadlines

Telephone manner

English fluency

Office experience

Education

Bachelor's degree in any subject

Tools

Word

Excel

Google Sheets

Job description

Area: Academic Publishing

MDPI is the largest open access publisher in the world, with over 500 journals across a wide range of disciplines. Our mission is to foster open science and scientific exchange by delivering high-quality peer-reviewed research to scholars around the globe.

The Role: Office Assistant

We are looking for an office assistant to join our team at MDPI UK in Manchester! Here, they will provide general administrative support to the Office Manager for the organization and administration of office meetings, projects, and day-to-day tasks, as well as support to the administration and running of local marketing events.

Location: Manchester

This is a full-time in office role. The office is located next to Piccadilly Gardens in Manchester.

Responsibilities

• Organizing the office and assisting associates to optimize processes, for example, working collaboratively with office functional staff.

• Perform receptionist duties when needed, e.g., answering the office phone as needed

• Schedule and plan meetings and appointments.

• Note-taking during meetings as needed.

• Assisting with event administration and running local marketing events.

• Sending internal announcements and communications.

• Weekly grocery shopping for office supplies.

• Keep stock of small office supplies.

• Maintain and monitor office supplies such as paper, pens, printer ink, onboarding gifts, probationary gifts etc.

• Photocopying, scanning, and filing appropriate documents.

• Maintaining the office calendar; social events calendar.

• Assist with organizing, booking, and purchasing for social events.

• Help with ad-hoc tasks.

• Be involved in printing materials for conferences etc. attended by the office members.

• Maintain trusting relationships with suppliers, customers, and colleagues.

Qualifications and Experience

• A Bachelor's degree in any subject.

• Excellent organization and time management skills.

• Demonstrable communication skills.

• Ability to take initiative.

• Experience with Word and Excel Microsoft packages and Google Sheets.

• Ability to work to deadlines, and with self-sufficiency.

• Good telephone and email manner.

• English fluency.

• Experience working in an office (desirable, but not essential).

Application closing date: Wednesday 16th September

About MDPI

A pioneer in scholarly, open access publishing, MDPI has supported academic communities since 1996. Headquartered in Basel, Switzerland, MDPI has the mission to foster open scientific exchange in all forms, across all disciplines.

We operate currently over 500 diverse, peer-reviewed, open-access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

Besides our main publishing business, we develop and maintain digital platforms and software ranging from scientific exchange platforms to article databases and search engines, all focused on empowering scholars and giving them the best possible product and service. As of the end of 2022, we count more than 6700 colleagues in 17 offices across 11 countries.

Benefits

• Flexible Working Times
  You are able to start work anytime between 7-9am, and finish between 3pm-6pm.

• Special Days Off
  Getting married or moving house? No need to use up your holidays, MDPI offer paid time off for such occasions.

• Our Culture
  A friendly working environment with monthly lunch parties, office snacks and seasonal events.

• Bonus Incentives
  Depending on your role, you may be eligible for one of our bonus schemes which rewards high-performing employees.

• Perkbox
  You will have access to our benefit platform called “Perkbox.” This will provide you with a range of discounts and benefits across various retailers, including savings on food, drinks, tech, travel, and more.

• Health Cash Plan
  After passing probation, employees are enrolled into our private health membership with Bupa. You can claim money back on dental, doctors, and prescriptions amongst many other health services

• Modern City Centre Office
  Located next to Piccadilly Gardens, our office is a 10 minute walk from both Manchester Piccadilly and Manchester Oxford Road train stations. There are also tram stops outside of the building.

• Cyclescheme
  Save between 25-39% on a bike and accessories.

• Techscheme
  Save up to 10% on tax when purchasing tech equipment from places such as Ikea and Currys.

Diversity, Equality, and Inclusion

At MDPI, we believe in fostering an inclusive work environment that respects and values individual differences and prioritises growth through continued learning, support, and feedback. We are always seeking new initiatives to advance diversity and inclusion across all our offices to create a more equal workforce.

Initiatives

At MDPI, wedevelop and maintain various platforms in order to better serve the scientific community, which you can find below:

MDPI homepage: https://www.mdpi.com/

Sciprofiles: https://sciprofiles.com/

Sciforum: https://sciforum.net/

Scilit: https://www.scilit.net/

Preprints: https://www.preprints.org/

Encyclopedia: https://encyclopedia.pub/

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