Office Assistant

Airswift; Liverpool City Region; On-site; GBP 18,000 - 26,000; Full time

Job summary

A leading workforce solutions provider in the STEM industries is seeking an Office Assistant to ensure a vibrant and safe office environment. The role involves managing calls, greeting visitors, and supporting daily office operations, enhancing employee experience and office culture. Join a team that values growth, integrity, and excellence while offering career development opportunities and a supportive work-life balance.

Benefits

Attractive salary + performance bonus

Career progression opportunities

World-class training programs

Team driven environment

Yearly destination trips

Charity days for various causes

Qualifications

• Highly organised and capable of coordinating with multiple stakeholders.
• Dedicated to delivering exceptional customer service.
• Confident in bringing fresh ideas to enhance operations.

Responsibilities

• Manage incoming calls and support staff with queries.
• Meet and greet visitors, ensuring a warm welcome.
• Oversee office supplies and maintain office tidiness.

Skills

Organizational Skills

Customer Service

Time Management

Proactive Attitude

Job description

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

Working Pattern
Monday – Thursday 8 am - 6 pm

The Office Assistant will take responsibility for the smooth running of the office ensuring it is a fun, vibrant and safe place to work. The Office Assistant will also ensure our reception runs efficiently and professionally, meeting and greeting visitors and handling calls and queries. As the first point of contact for office communications, the Office Assistant will always have a friendly and professional demeanour and excellent time management skills.

Principle Accountabilities:

• Manage incoming calls to the main office number.
• Support staff with general queries.
• Meet and Greet Visitors as they arrive in the office.
• Manage deliveries and post.
• Manage office supplies (stationary, breakfast, sundries).
• Support the Office Managerwith office decorations for office events.
• Support Office Manager with office events.
• Support as required with company meetings (e.g., ordering food, booking rooms etc.)
• Ensure office and meeting room tidiness.
• Support the Office Manager / HR with visitors to the office as required.
• Onboarding new starters – Support with distributing door passes, locker keys etc.
• Off-Boarding Leavers – Support with collecting Airswift equipment.

Skills, Knowledge and Experience:

• Manage and maintain office supplies efficiently and cost-effectively.
• Highly organised and capable of coordinating with multiple stakeholders across teams.
• Enthusiastic and dedicated to delivering exceptional customer service, with a strong focus on the quality of every interaction.
• Able to work independently, manage multiple tasks simultaneously, and adapt to changing priorities.
• Confident and proactive in bringing fresh ideas to the role, whether improving daily operations or enhancing team events and engagement initiatives.

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

Working Pattern
Monday – Thursday 8 am - 6 pm

The Office Assistant will take responsibility for the smooth running of the office ensuring it is a fun, vibrant and safe place to work. The Office Assistant will also ensure our reception runs efficiently and professionally, meeting and greeting visitors and handling calls and queries. As the first point of contact for office communications, the Office Assistant will always have a friendly and professional demeanour and excellent time management skills.

Principle Accountabilities:

• Manage incoming calls to the main office number.
• Support staff with general queries.
• Meet and Greet Visitors as they arrive in the office.
• Manage deliveries and post.
• Manage office supplies (stationary, breakfast, sundries).
• Support the Office Managerwith office decorations for office events.
• Support Office Manager with office events.
• Support as required with company meetings (e.g., ordering food, booking rooms etc.)
• Ensure office and meeting room tidiness.
• Support the Office Manager / HR with visitors to the office as required.
• Onboarding new starters – Support with distributing door passes, locker keys etc.
• Off-Boarding Leavers – Support with collecting Airswift equipment.

Skills, Knowledge and Experience:

• Manage and maintain office supplies efficiently and cost-effectively.
• Highly organised and capable of coordinating with multiple stakeholders across teams.
• Enthusiastic and dedicated to delivering exceptional customer service, with a strong focus on the quality of every interaction.
• Able to work independently, manage multiple tasks simultaneously, and adapt to changing priorities.
• Confident and proactive in bringing fresh ideas to the role, whether improving daily operations or enhancing team events and engagement initiatives.

What we can offer you!

• Attractive monthly base salary + competitive commission/performance bonus.
• Genuine career progression opportunities, either locally or globally!
• World-class training programmes and development opportunities
• Virtual Onboarding Events exclusively for new hires.
• Team driven environment, supportive culture with a focus on work-life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values:

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growthrequires change, challenge, risk and sacrifice - we will always choose growth.
• Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social media to find out more! - www.airswift.com

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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