Office and Finance Administrator

Tirebuck Recruitment; Metropolitan Borough of Solihull; On-site; GBP 60,000 - 80,000; Part time

Job summary

A well-established family-run company is seeking a part-time Office and Finance Administrator to manage administrative and finance tasks. The role involves providing support to the team, handling invoices, and maintaining accurate records. Ideal for someone organized and proactive, with essential experience in Xero and a friendly demeanor.

Benefits

20 days holiday plus bank holidays

Company pension

Free parking

Qualifications

• Previous experience in administration with finance exposure.
• Experience in a small, family-run business environment is a plus.

Responsibilities

• Provide general administrative support to the team.
• Assist with processing timesheets, invoices, and expense claims.
• Support with basic finance tasks, including data input into Xero.

Skills

Xero

Excel

Microsoft Office

Attention to Detail

Organization

Time Management

Tools

Sage

Job description

Job Title: Office and Finance Administrator

Contract: Temporary (with possibility of becoming permanent)

Hours: Part Time, 4 days, 8:15am – 3:15pm, 26 hours.

Salary: Up to £18 per hour dependent on experience

Benefits: 20 days holiday plus bank holidays (pro rata), company pension, free parking and a supportive team environment.

We are working with a long-established, family-run company that’s built a fantastic reputation over the past 25 years, both in the UK and internationally. They’re a small, friendly team who take pride in what they do and are now looking for a part-time Office and Finance Administrator to help keep things running smoothly behind the scenes.

This varied role is perfect for someone organised, approachable, and looking for a mix of administration and finance work. You’ll be the go-to person for general administration, helping with everything from answering calls to supporting the wider team with day-to-day office duties.

Alongside this, you’ll also get involved in the finance side of the business, giving this role great variety. Around 40% of your time will be spent supporting accounts, so if you’re confident using Xero and have a good understanding of ledgers, expenses, and invoices, this could be a perfect fit!

Duties include:

• Provide general administrative support to the team and site staff.
• Answer and direct phone calls, emails, and other correspondence.
• Assist with document control – printing, filing, and scanning.
• Maintain accurate records, databases, and spreadsheets.
• Support with processing timesheets, invoices, purchase orders, and expense claims.
• Assist with basic finance tasks, including inputting data into Xero and maintaining ledgers.
• Liaise with suppliers, subcontractors, and clients as needed.
• Ensure health & safety paperwork is up to date and filed correctly.
• Use various systems and software to input data, manage documents, and track progress.
• Provide occasional support with reconciliations and financial reporting (Xero experience essential; Sage knowledge is a bonus).

Skills and experience required:

• Previous experience in administration, with some exposure to finance or accounts.
• Experience in a small, family-run business environment would be a real plus.
• Confident using Xero (essential); experience with Sage is a bonus.
• Good understanding of financial processes such as ledgers, invoices, and expenses.
• Strong IT skills, particularly Excel and Microsoft Office.
• High attention to detail and accuracy, especially when working with financial data.
• Excellent organisation and time management skills.
• Professional and friendly telephone manner.
• Self-motivated with a proactive, can-do attitude.
• Flexible approach and willingness to support the wider team when needed.

If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch with Tirebuck Recruitment for more information.

If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date.

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