Office and Facilities Co-ordinator

Pratap Partnership Ltd; Rotherham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking an Office and Facilities Coordinator to ensure smooth daily operations within the office environment. This role involves managing front-of-house services, supporting facilities management, and providing administrative assistance across teams. The ideal candidate will have experience in customer service or facilities coordination, strong organisational skills, and proficiency in Microsoft Office.

Qualifications

• Experience in front-of-house or customer service roles.
• Experience in facilities or office coordination is highly desirable.
• Confident managing multiple priorities.

Responsibilities

• Manage front-of-house areas and greet visitors.
• Coordinate maintenance and service providers.
• Provide admin support to various teams.

Skills

Communication

Interpersonal skills

Organisational skills

Attention to detail

Customer service

Microsoft Office proficiency

Job description

Job Title: Office and Facilities Coordinator
Location: Rotherham
Contract Type: Permanent
Reports to: Office and Facilities Manager

Role Overview

The Office and Facilities Coordinator ensures the smooth daily operation of the office environment, supporting front-of-house services, facilities management, and administration. Acting as a key point of contact for staff and service providers, the role helps create a safe, welcoming, and efficient workspace.

Key Responsibilities

• Manage front-of-house areas, including meeting rooms, communal spaces, parking, and catering.
• Greet and assist visitors, ensuring a professional experience.
• Coordinate maintenance and service providers, keeping accurate records.
• Maintain office supply inventory and manage purchase orders and expenses.
• Support events, office improvements, and space planning initiatives.
• Provide admin support to various teams across the organisation.
• Be trained as a first aider, fire warden, and business continuity lead.
• Travel to satellite offices as needed to maintain consistent service.

About you:

• Experience in front-of-house or customer service roles.
• Experience in facilities or office coordination is highly desirable.
• Strong communication and interpersonal skills.
• Highly organised with good attention to detail.
• Confident managing multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office.
• Full UK driving licence with flexibility to travel.