Office and Admin Manager

QED Naval Ltd; City of Edinburgh; On-site; GBP 30,000 - 45,000; Full time

Job summary

A high-growth company in marine renewable energy seeks an experienced Office & Administration Manager to lead operations in its Edinburgh office. This role includes overseeing daily office tasks, managing finance processes, and supporting HR functions. Strong organizational and communication skills are essential, along with a Bachelor's degree in Business Administration preferred. This opportunity is available in a full-time capacity.

Qualifications

• Strong organizational skills including office and supply chain management.
• Proficiency in administrative tasks such as preparing reports.
• Experience in Sales and HR functions.

Responsibilities

• Oversee daily office operations and facilities.
• Manage day-to-day finance processes including invoicing.
• Coordinate recruitment administration and onboarding.

Skills

Strong organizational skills

Excellent verbal and written communication skills

Ability to work independently

Familiarity with office software

Experience in Sales and HR functions

Education

Bachelor's degree in Business Administration

Tools

Xero

Job description

Direct message the job poster from QED Naval Ltd

Renewable Energy Leader, experienced developing and growing organisations, managing large projects and leading industry change.

Company Description

QED Naval Ltd is a high growth company with nearly 20 years of experience in naval architecture and marine engineering, innovating within the marine renewable energy industry.

As a developer of tidal energy systems, with its proprietary Subhub (self deploying, submersible foundation system) and subsidiary Tocardo Turbines, we have developed a truly industry leading tidal energy sector position. Having successfully completed two government led projects (EU Interreg Tiger project and the Netherlands Oosterschelde Dam Project) and secured a UK Government Contract for Difference energy contract, we are ready to develop our first commercial project and scale.

We are seeking a proactive, organised, and experienced Office & Administration Manager, to lead the smooth and efficient running of our Edinburgh office and provide vital support across finance, HR, marketing, procurement, and project administration.

This is a unique opportunity to play a key role in an ambitious, mission-driven company during a period of significant growth. You will work closely with our leadership and project teams, helping to improve systems, support strategic decision-making, and shape the day-to-day operations of the business.

Key Responsibilities

Office & Facilities Management

·Oversee daily office operations and facilities

·Act as the first point of contact for general business enquiries

Finance & Admin

·Manage day-to-day finance processes including invoicing, expenses, and payroll

·Maintain and develop online accounts systems (e.g. Xero)

·Assist in budget tracking and project cost control

Procurement & Contract Admin

·Support procurement processes across the business and projects

·Liaise with contractors, suppliers and project managers

·Administer and track project procurement requirements

HR & Team Support

·Maintain and develop HR systems and processes

·Support recruitment administration and onboarding

·Coordinate training, leave, and employee records

·Provide admin and compliance support on grant-funded projects

·Help manage reporting processes and documentation

Marketing & Communications

Support sales, marketing, and PR activities including social media and promotions

Qualifications

• Strong organizational skills, including office, supply chain management, and record-keeping
• Proficiency in administrative tasks such as preparing reports, coordinating meetings, and handling communications
• Experience in Sales and HR functions and supporting management in administrative duties
• Excellent verbal and written communication skills
• Ability to work independently and remotely, with a proactive approach to problem-solving
• Familiarity with office software and tools
• Previous experience in a similar role is a plus as is Bachelor's degree in Business Administration, Management, or related field, preferred

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Maritime Transportation

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