Office Administrator / Receptionist

ABOUT US

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy.

We’re unique too. We were established to find a better way for the global financial community to move value – a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.

We are looking for an experienced professional to join our team as a Receptionist. The successful candidate will be responsible for ensuring smooth operations of our office, and enhancing the overall work environment. This role requires strong organisational skills, attention to detail, and excellent communication abilities. The role is full-time, on-site at Swift’s London Office.

Job Responsibilities:

• Perform visitor services for internal and external guests, including issuing access badges, preparing meeting rooms, ordering catering, etc.
• Host external client events and organize internal team events such as lunch and learns and customer workshops.
• Manage front-desk switchboard call routing and Receptionist duties.
• Coordinate with building staff to handle adhoc day-to-day activities including processing inbound and outbound mail and deliveries, managing vendor/facilities staff visits, etc.
• Maintain a clean and organized office space (conference rooms, kitchen, public areas), including ordering of office supplies, stock staff and customer areas with food and beverages, and manage inventory.
• A hands-on, flexible approach required for a busy office and customer area.

Qualifications:

• 3+ years’ experience minimum as a Receptionist
• Excellent verbal and written communication skills
• Ability to work independently
• Strong multitasking and prioritization skills
• Demonstrated problem-solving ability
• Proficiency in Microsoft Word, Excel, Outlook, Microsoft Teams

What we offer:

We put you in control of your career. We give you a competitive package, help you perform at your best, and make a difference. We also give you the freedom to be yourself in a diverse and inclusive environment where everyone’s voice counts and where you can reach your full potential.

If you believe you require a reasonable accommodation to participate in the job application or interview process, please contact us to request accommodation.

Don’t meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.