Office Administrator and Bookkeeper

JR United Kingdom; Wolverhampton; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading company in the finance sector is seeking a detail-oriented Office Administrator & Bookkeeper. This part-time role requires strong bookkeeping and administrative skills, including experience with Xero, and focuses on maintaining financial documentation and supporting HR operations in a collaborative studio environment.

Qualifications

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software (Charlie HR).

Responsibilities

• Manage all financial records and bookkeeping in Xero.
• Prepare monthly financial reports to review with leadership.
• Process monthly payroll and team expenses.

Skills

Organisational skills

Attention to detail

Tools

Xero

Charlie HR

Job description

Department: Finance

Location: London

Reporting to: Director / Head of Business Strategy & Development

Role Overview:

We’re looking for a detail-oriented and proactive Office Administrator & Bookkeeper to manage the financial and administrative functions of our studio. This part-time role combines bookkeeping with HR and operational support and will be located in our West London studio. Ideal candidates will have at least 3 years of bookkeeping experience, be confident in Xero, and bring strong organisational skills to help maintain a smooth, inclusive, and well-structured working environment.

Key Responsibilities:

1. Manage all financial records and bookkeeping in Xero, maintaining accurate financial documentation.
2. Categorise and code all expenses accurately.
3. Prepare monthly financial reports to review with leadership.
4. File sales tax and assist with company tax obligations.
5. Maintain financial documentation and ensure compliance with both HMRC and internal policies.
6. Generate and track wholesale invoices and payments.
7. Assist with year-end closing and data preparation for the accountant.
8. Be the go-to support person for general staff enquiries, helping to maintain a positive, respectful, and inclusive studio environment.
9. Process monthly payroll and team expenses, keeping staff contracts up-to-date and filed.
10. Manage new starter onboarding and employee documentation.
11. Handle offboarding processes.
12. Assist with recruitment, candidate applications, tracking, and interview scheduling.
13. Support annual renewals for insurance and other policies.

Skills & Experience Required:

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software (Charlie HR).
• Excellent organisational skills and attention to detail.