Office Administrator and Bookkeeper

JR United Kingdom; Luton; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading company based in Luton is seeking a detail-oriented Office Administrator & Bookkeeper to manage financial and administrative functions. This part-time position requires at least 3 years of bookkeeping experience and proficiency in Xero. The successful candidate will help create an inclusive working environment while handling financial documentation and staff onboarding.

Qualifications

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software.
• Excellent organisational skills and attention to detail.

Responsibilities

• Manage financial records and bookkeeping in Xero.
• Prepare monthly financial reports.
• Process monthly payroll and team expenses.

Skills

Organisational skills

Attention to detail

Bookkeeping experience

Xero proficiency

Payroll knowledge

Tools

Charlie HR

Xero

Job description

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Office Administrator and Bookkeeper, Luton, Bedfordshire

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Client:

Location:

Luton, Bedfordshire, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

10.06.2025

Expiry Date:

25.07.2025

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Job Description:

Department: Finance

Location: Luton

Reporting to: Director / Head of Business Strategy & Development

Role Overview:

We’re looking for a detail-oriented and proactive Office Administrator & Bookkeeper to manage the financial and administrative functions of our studio. This part-time role combines bookkeeping with HR and operational support and will be located in our Luton studio. Ideal candidates will have at least 3 years of bookkeeping experience, be confident in Xero, and bring strong organisational skills to help maintain a smooth, inclusive and well-structured working environment.

Key Responsibilities:

• Manage all financial records and bookkeeping in Xero, maintaining accurate financial documentation.
• Categorise and code all expenses accurately.
• Prepare monthly financial reports to review with leadership.
• File sales tax and assist with company tax obligations.
• Maintain financial documentation and ensure compliance with both HMRC and internal policies.
• Generate and track wholesale invoices and payments.
• Assist with year-end closing and data preparation for the accountant.
• Be the go-to support person for general staff enquiries, helping to maintain a positive, respectful and inclusive studio environment.
• Process monthly payroll and team expenses, keeping staff contracts up-to-date and filed.
• Manage new starter onboarding and employee documentation.
• Handle offboarding processes.
• Assist with recruitment, candidate applications, tracking and interview scheduling.
• Support annual renewals for insurance and other policies.

Skills & Experience Required:

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software (Charlie HR).
• Excellent organisational skills and attention to detail.