Office Administrator and Bookkeeper

JR United Kingdom; Ipswich; On-site; GBP 25,000 - 35,000; Part time

Job summary

An established company is seeking a detail-oriented Office Administrator & Bookkeeper to oversee financial and administrative functions in a studio environment. This part-time role requires at least 3 years of bookkeeping experience, strong skills in Xero, and excellent organisational abilities to maintain an inclusive and respectful workplace.

Qualifications

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software required.
• Excellent organisational skills and attention to detail.

Responsibilities

• Manage all financial records and bookkeeping in Xero.
• Prepare monthly financial reports and assist with company tax obligations.
• Support recruitment and manage employee documentation.

Skills

Bookkeeping

Organisational skills

Attention to detail

Tools

Xero

Charlie HR

Job description

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Office Administrator and Bookkeeper, Ipswich

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Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

10.06.2025

Expiry Date:

25.07.2025

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Job Description:

Department: Finance

Location: London

Reporting to: Director / Head of Business Strategy & Development

Role Overview:

We’re looking for a detail-oriented and proactive Office Administrator & Bookkeeper to manage the financial and administrative functions of our studio. This part-time role combines bookkeeping with HR and operational support and will be located in our West London studio. Ideal candidates will have at least 3 years of bookkeeping experience, be confident in Xero, and bring strong organisational skills to help maintain a smooth, inclusive and well-structured working environment.

Key Responsibilities:

• Manage all financial records and bookkeeping in Xero, maintaining accurate financial documentation.
• Categorise and code all expenses accurately.
• Prepare monthly financial reports to review with leadership.
• File sales tax and assist with company tax obligations.
• Maintain financial documentation and ensure compliance with both HMRC and internal policies.
• Generate and track wholesale invoices and payments.
• Assist with year-end closing and data preparation for the accountant.
• Be the go-to support person for general staff enquiries, helping to maintain a positive, respectful and inclusive studio environment.
• Process monthly payroll and team expenses, keeping staff contracts up-to-date and filed.
• Manage new starter onboarding and employee documentation.
• Handle offboarding processes.
• Assist with recruitment, candidate applications, tracking and interview scheduling.
• Support annual renewals for insurance and other policies.

Skills & Experience Required:

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software (Charlie HR).
• Excellent organisational skills and attention to detail.