Office Administrator and Bookkeeper

JR United Kingdom; Basingstoke; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading company in the finance sector seeks a detail-oriented and proactive Office Administrator and Bookkeeper for a part-time role in their West London studio. The ideal candidate will manage financial records, support HR functions, and contribute to maintaining an inclusive work environment, bringing at least three years of bookkeeping experience and proficiency in Xero.

Qualifications

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software (Charlie HR).
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage all financial records and bookkeeping in Xero.
• Prepare monthly financial reports to review with leadership.
• Process monthly payroll and team expenses.

Skills

Bookkeeping

Organizational Skills

Detail-Oriented

Tools

Xero

Charlie HR

Job description

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Office Administrator and Bookkeeper, Basingstoke

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Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

10.06.2025

Expiry Date:

25.07.2025

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Job Description:

Department: Finance

Location: London

Reporting to: Director / Head of Business Strategy & Development

Role Overview:

We’re looking for a detail-oriented and proactive Office Administrator & Bookkeeper to manage the financial and administrative functions of our studio. This part-time role combines bookkeeping with HR and operational support and will be located in our West London studio. Ideal candidates will have at least 3 years of bookkeeping experience, be confident in Xero, and bring strong organisational skills to help maintain a smooth, inclusive and well-structured working environment.

Key Responsibilities:

• Manage all financial records and bookkeeping in Xero, maintaining accurate financial documentation.
• Categorise and code all expenses accurately.
• Prepare monthly financial reports to review with leadership.
• File sales tax and assist with company tax obligations.
• Maintain financial documentation and ensure compliance with both HMRC and internal policies.
• Generate and track wholesale invoices and payments.
• Assist with year-end closing and data preparation for the accountant.
• Be the go-to support person for general staff enquiries, helping to maintain a positive, respectful and inclusive studio environment.
• Process monthly payroll and team expenses, keeping staff contracts up-to-date and filed.
• Manage new starter onboarding and employee documentation.
• Handle offboarding processes.
• Assist with recruitment, candidate applications, tracking and interview scheduling.
• Support annual renewals for insurance and other policies.

Skills & Experience Required:

• Minimum 3 years of relevant bookkeeping experience.
• Familiarity with payroll and HR software (Charlie HR).
• Excellent organisational skills and attention to detail.