Office Administrator

IWS Mechanical & Electrical; Walsall; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

Employer pension contributions

25 days holiday + bank holidays

Free on-site gym

24/7 GP service

Cycle to work scheme

Employee assistance program

Job summary

South Staffordshire Group is seeking an Office Administrator to join our Integrated Water Services team at Green Lane, Walsall. The role provides support across the business and liaises with Operations, Delivery and Finance teams to keep the office running smoothly.

You'll handle clerical duties, purchase orders, timesheet data and maintain information across systems. The position is full-time, 40 hours per week, with a competitive salary and benefits including pension contributions, 25 days

Qualifications

• Experience with MS Office and cloud-based documentation.
• Excellent communication and organisational skills.
• Ability to work under pressure and meet deadlines.
• Support across Operations, Delivery and Finance teams.

Responsibilities

• Providing administrative assistance across the whole business ensuring all necessary support is given where required.
• Working closely with the Operations, Delivery and Finance Teams, whilst also providing support to SMT for all clerical duties to help the office run smoothly and efficiently.
• Managing the correspondence and communications of the organisation such as phone calls, post and emails. Being the main point of contact for personnel within the company and external parties.
• Raise purchase orders in the accounting system for anything overheads related.
• Collation of monthly timesheet data and preparation of the monthly reports.
• Maintaining and updating information and records across the various systems within the business.
• Fleet management, allocations and database maintenance.
• Receiving, capturing, collating and distributing information.
• Office management and general clerical duties, including Meeting room scheduling, Stationery and office supply control.
• Upload documentation as and when necessary, in line with business requirements, printing and scanning.

Skills

MS Office

Cloud-based systems

Documentation control

Team player

Communication skills

IT skills

Tools

Accounting system

Job description

Salary

Up To £26,700 - £28,000 (depending upon experience)

Location

Green Lane, Walsall

Contract

Full-Time | Permanent | 40 hours per week

About Us

IWS M&E mitigates and manages risk from mechanical and electrical failures for a wide range of customers in the public and private sectors throughout the UK.

An established Principle Contractor and Designer within the MEICA Process sector, IWS M&E’s specialisms include pump diagnostics and refurbishment, turn-key project management, chemical dosing and control, and plant and infrastructure maintenance with emergency response.

The Role

We’re looking for an Office Administrator to join our Integrated Water Services (Mechanical & Electrical) team.

This Administrator role is to provide support across the whole business in line with all functional requirements.

Key Responsibilities

• Providing administrative assistance across the whole business ensuring all necessary support is given where required.
• Working closely with the Operations, Delivery and Finance Teams, whilst also providing support to SMT for all clerical duties to help the office run smoothly and efficiently.
• Managing the correspondence and communications of the organisation such as phone calls, post and emails. Being the main point of contact for personnel within the company and external parties.
• Raise purchase orders in the accounting system for anything overheads related.
• Collation of monthly timesheet data and preparation of the monthly reports.
• Maintaining and updating information and records across the various systems within the business.
• Fleet management, allocations and database maintenance.
• Receiving, capturing, collating and distributing information.
• Office management and general clerical duties, including Meeting room scheduling, Stationery and office supply control.
• Upload documentation as and when necessary, in line with business requirements, printing and scanning.

What You'll Need

• Working knowledge of MS Office Packages. Proficiency in cloud-based systems and documentation control and management. A great team player with a willingness to show desire and initiative.
• Excellent communication skills and professional telephone manner.
• A positive and enthusiastic approach to work.
• Good organisation skills.
• The ability to work well under pressure.
• Excellent IT skills.

What You'll Get

• Competitive salary, depending on experience.
• Employer pension contributions.
• 25 days holiday plus bank holidays.
• Collaborate with diverse teams within the larger Group.
• Free on-site gym.
• 24/7 GP service.
• Cycle to work scheme.
• Employee assistance program via Aviva.

At South Staffordshire Group, inclusion matters. We have a wide range of employee networks which are employee-led communities that bring our people together, support different perspectives and create a strong sense of belonging. Our people are encouraged to get involved as members or allies.

We are committed to building a team that reflects the diversity of the communities we serve.

We warmly welcome applications from candidates of all backgrounds, including all genders, ethnicity, sexual orientations, and physical and neurodiverse abilities.

We are happy to discuss reasonable adjustments and encourage you to let us know how we can best support you throughout the recruitment process.