Office Administrator

West Sussex.info; United Kingdom; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

31 days holiday

MSV Hub discounts

Discounted food & drink on site

Staff pass (free entry to events)

Training opportunities

Free parking

Job summary

MSV is seeking an organised Office Administrator to join the Oulton Park circuit team on a full-time, permanent basis. This role involves greeting visitors, handling calls and emails, and supporting event and track hire administration across busy race days and conferences.

You will assist HR tasks, payroll preparation, track testing bookings, accommodation management for The Lodge, and general admin across departments. A full UK driving licence is essential due to location.

Qualifications

• Essential experience in an administrative role.
• Educated to A-level standard or equivalent.
• Excellent written and spoken English skills.
• A full UK driving licence is essential due to location.
• Highly organised with strong IT skills.

Responsibilities

• Greet visitors and handle incoming phone calls and emails in a professional manner
• Support event and track hire administration, including preparing paperwork, wristbands, signage, and customer documentation
• Assist with HR administration, including collecting and submitting new starter paperwork and managing holiday record
• Assist with the preparation of monthly payroll and self-employed payments
• Coordinate track testing bookings from enquiry through to event delivery, including customer communication and payments
• Support in the track sign-on process, including customer check-in and compliance procedures (Occasional early mornings)
• Manage accommodation bookings for ‘The Lodge’, including guest communications, property readiness, stock control and housekeeping coordination
• Assist with hospitality and event preparation, including guest packs, paperwork, room setup, and related administration
• Monitor health and safety documentation and ensure records are kept up to date
• Provide general administrative support across all departments as required

Skills

English proficiency

Driving licence

Organised

MS Office

Customer communication

Education

A-level standard or equivalent

Tools

MS Word

MS Excel

Outlook

Job description

Helping people find jobs in the local area since 2008

An excellent opportunity has arisen for a bright, organised and hardworking individual to join the team at Oulton Park as an Office Administrator on a full-time permanent basis.

Oulton Park circuit hosts rounds of the Kwik Fit British Touring Car Championship, the ZYN British Superbike Championship and the British GT Championship, alongside numerous club-level and historic racing categories on both two and four wheels. The circuit also welcomes a variety of festivals, car shows and other major events throughout the year. In addition to large spectator events, Oulton Park operates a busy programme of track days, driving experiences, hospitality functions and conferencing events

In this role you will:

• Greet visitors and handle incoming phone calls and emails in a professional manner
• Support event and track hire administration, including preparing paperwork, wristbands, signage, and customer documentation
• Assist with HR administration, including collecting and submitting new starter paperwork and managing holiday record
• Assist with the preparation of monthly payroll and self-employed payments
• Coordinate track testing bookings from enquiry through to event delivery, including customer communication and payments
• Support in the track sign-on process, including customer check-in and compliance procedures (Occasional early mornings)
• Manage accommodation bookings for ‘The Lodge’, including guest communications, property readiness, stock control and housekeeping coordination
• Assist with hospitality and event preparation, including guest packs, paperwork, room setup, and related administration
• Monitor health and safety documentation and ensure records are kept up to date
• Provide general administrative support across all departments as required

For this role you will have / be:

• Prior experience working within an administrative role is essential
• Educated to A-level standard or equivalent
• Excellent written and spoken English skills
• A full UK driving licence (essential due to location)
• Highly organised
• Strong Outlook, Word and Excel skills
• The ability to communicate confidently with customers both face-to-face and over the telephone

In return, MSV offers:

• Up to 31 days’ holiday (including Bank Holidays and Christmas shutdown)
• Access to the MSV Hub, giving you discounts at hundreds of shops across the UK
• Discounted food and drink when working on site
• A staff pass allowing yourself and a guest complimentary entry to all MSV circuits / events (including BTCC & BSB events)
• Training opportunities
• Free parking

This role is offered on a permanent, full time basis working 42.5 hours per week on site in the Oulton Park Circuit Office. Due to the location of the office and the nature of some duties involved in the Office Administrator position, a full UK driving licence or a reliable alternative means of transport is essential.

Oulton Park reserves the right to close this advert early should a sufficient number of suitable applications be received.