Office Administrator

Oakfield Academy; Frome; Hybrid; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Local government pension

Term-time plus 10 additional days

Job summary

Oakfield Academy in Frome, Somerset, is seeking an experienced Office Administrator to join the school office team. This busy role supports HR, finance and data management, reporting to the Head Teacher and Office Manager, and requires strong multi-tasking and discretion.

The post is 35 hours per week, Monday to Friday, term time plus INSET days and extra days. The salary is £29,071 to £32,046 FTE, with the actual salary reflecting the schedule.

Qualifications

• 3–5 years in PA, secretarial, or senior administrative role.
• RSA III (or equivalent) for word processing/typing.
• Experience with HR tasks, payroll, or office management.
• Good understanding of GDPR/data protection practices.

Responsibilities

• Support the Office Manager with recruitment admin and SCR maintenance.
• Process purchase orders, supplier invoices, trip monies, petty cash and reconciliations.
• Manage MIS (Arbor/SIMS) data entry, statutory returns, and reports.
• Lead admissions intake and in-year processes; assist attendance logging.
• Provide payroll admin support and respond to staff pay enquiries.
• Deliver general admin/secretarial support and reception cover.

Skills

Senior admin experience

Discretion & confidentiality

Excellent communication

Education

RSA III word processing

GDPR/data protection knowledge

Tools

MS Office Suite

MIS (Arbor/SIMS)

Audio typing

Minute-taking

Job description

# Office AdministratorEmployer: Oakfield AcademyLocation: Frome, SomersetContract Type: PermanentHours: Full TimeSalary: £29,071.00 - £32,046.00 FTE Gross SalaryPosted: 15th October 2026Expires: 1st November 2026 11:59 PMStart Date: As Soon As PossibleJob ID: 1579838Job Reference: OFFADMINOCT26* Share :* PrintAn exciting opportunity has arisen for a highly skilled, organized, and adaptable candidate to join our school office team. This is a varied and key administrative post requiring an individual with excellent multi-tasking abilities, strong attention to detail, and the confidence to handle sensitive HR, finance, and school data while providing high-quality support to senior leadership.This post is for 35 hours per week from Monday to Friday, 8.30am – 3.30pm, term time plus 5 x INSET days plus 5 additional days. The FTE salary is £29,071 - £32,046. The actual salary for this post equates to £24.259.85 - £26,742.50, reporting directly to the Head Teacher and Office Manager.We are looking for the successful candidate to start as soon as possible.**JOB REQUIREMENTS:*** Supporting the Office Manager with recruitment administration, staff onboarding, personnel records, and maintaining the Single Central Record (SCR).* Processing purchase orders, supplier invoices, student trip/club monies, petty cash, and routine financial reconciliations.* Managing the school’s MIS (Arbor/SIMS), including data entry, statutory DfE/School Census returns, and producing student reports.* Leading on intake and in-year pupil admissions, while assisting with daily attendance calling and statutory attendance logging.* Providing routine payroll administration and acting as a first point of contact for staff pay or leave enquiries.* Delivering general administrative and secretarial support, including occasional reception cover and visitor identity checks.**WHAT WE OFFER:*** Term-time plus 10 additional working days (5 INSET + 5 extra days).* Opportunity to work within a collaborative, supportive, and friendly school office environment.* Continuous professional development and training opportunities within the Trust.* Competitive local government pension scheme.**THE RIGHT CANDIDATE WILL HAVE:*** 3 to 5 years of experience in a relevant PA, secretarial, or senior administrative role.* RSA III (or equivalent) qualification in word processing/typing with advanced IT skills.* Knowledge or experience in personnel administration, HR tasks, or office management.* Strong written and verbal communication skills, including high initiative and discretion.* Outstanding organizational abilities with a strict understanding of GDPR and data protection.* Previous experience within a school environment, Local Authority, or Academy setting (desirable).* Experience with MIS systems (e.g., Arbor/SIMS), minute-taking, or audio typing (desirable).This role will require an enhanced DBS check and valid documentation confirming your right to work in the UK.