Occupational Health Administrator

EDF Energy Limited; Stogursey; Remote; GBP 21,000 - 32,000; Full time

Job summary

EDF Energy Limited at Hinkley Point C is seeking an Occupational Health Administrator to coordinate and manage medicals, recalls and related documentation for site personnel. The role requires maintaining trackers, liaising with HR, HSE, and onboarding teams, and ensuring compliance with site health requirements.

The successful candidate will manage medical appointment scheduling around shift patterns, monitor expiry dates, and ensure accurate records across systems.

Qualifications

• Experience in administrative or coordination roles.
• Proven ability to maintain records and meet deadlines.
• Experience coordinating with multiple stakeholders (HR, HSE, managers).
• CITB HSE Test for Operatives or CCNSG certification (or willingness to obtain).

Responsibilities

• Coordinate and administer occupational health medicals and recalls.
• Maintain Medical Tracker and ensure documents are up to date.
• Communicate appointment details and reminders to employees.
• Coordinate with onboarding to record new starters and recalls.
• Monitor expiry dates and arrange preventive appointments.

Skills

Administrative coordination

Record keeping

Stakeholder communication

HSE/CCNSG awareness

Job description

Select how often (in days) to receive an alert:

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

Occupational Health Administrator
Kaefer
Hinkley Point C

Main purpose of the role:

To coordinate and administer employee occupational health medicals, ensuring medical assessments, recalls and fitness to work documentation are arranged, recorded and monitored accurately and on time. The role supports workforce readiness and compliance by maintaining medical trackers, coordinating with employees, managers, HSE, HR, onboarding teams and external occupational health providers, and ensuring medical requirements are aligned with each employee's job role and working activities for our Hinkley Point C site.

Key Duties & Responsibilities:

Medical Management and Compliance

• Monitor medical expiry dates and ensure appointments are booked at least two months before expiry to allow sufficient time for waiting lists and prevent delays to site access.
• Ensure medical requirements are appropriate to each employee's role, referring to the site medical matrix and liaising with HSE and Project Managers regarding additional requirements.
• Coordinate medical appointments in line with employee shift patterns, holidays, training commitments and availability.
• Manage appointment changes and cancellations directly with Hinkley Health and ensure replacement appointments are arranged where necessary.

Medical Records and Documentation

• Maintain accurate and up to date Medical Tracker, Medical Appointment and SCM Tracker spreadsheets.
• Review fitness certificates daily, recording fitness status, expiry dates and any required recall appointments.
• Ensure medical records and relevant systems, including WIMS, are updated as required, liaising with Bylor and Hinkley Health where necessary.
• Raise and track HSE actions through Assure, including Dynamic Risk Assessments, where required.

Communication and Coordination

• Communicate medical appointment details and reminders to employees, ensuring the Medical Inbox is copied into relevant correspondence.
• Issue weekly reminders to employees and Supervisors regarding upcoming appointments and coordinate with relevant teams to support attendance.
• Liaise with HR and supervisors regarding employees deemed unfit for work and coordinate external occupational health visits where required.

Recall Management and Onboarding

• Arrange recall medicals, update records and issue appointment invitations to ensure required follow up assessments are completed.
• Coordinate with the onboarding team to ensure new starters' details are recorded, role‑specific medical requirements are met and any recalls identified during induction are arranged.

Requirements

• CITB HSE Test for Operatives or CCNSG (can be completed before start)
• Previous experience in an administrative or coordination role. (Essential)
• Experience maintaining accurate records and managing deadlines (Essential)
• Experience communicating with multiple stakeholders to coordinate activities (Essential)
• Previous experience in occupational health, HR or medical administration (Desirable)

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home-grown energy.

Our teams up and down the country are proudly continuing to serve the nation - but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low-carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We're not just building new nuclear power stations. We're developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there's always a need for more.

Our industry has a mind-boggling range of opportunities and more jobs, and in more places, than you might think. But it's also an industry which is changing.

We're a responsible business and proud to be Britain's biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.