Occupational Health Administrator

People First; Bridgwater; Hybrid; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Competitive salary

Contributory pension up to 6%

Life assurance

25 days annual leave plus bank holiday

Birthday day off

Discounted gym membership

Job summary

Health Partners is seeking an organised Occupational Health Administrator to support our OH Clinical Team on a 12-month fixed term contract for maternity cover. You will manage diaries, produce reports, take minutes, and handle reception duties with a focus on accuracy and discretion.

Ideal candidates will have 5 GCSEs, prior admin experience, and proficiency in Word/Excel/PowerPoint/Outlook, plus strong communication and time-management skills. 37.5 hours per week, Bridgwater location.

Qualifications

• 5 GCSEs at standard grades or equivalent qualifications.
• Proficiency in PC software including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and ability to prioritise a varied workload.
• Self-motivated attitude and ability to work independently.
• Outstanding communication and customer service skills, liaising with clients and colleagues.
• Ability to work collaboratively as part of the OH team and health professionals.
• Excellent interpersonal skills and discretion handling sensitive and confidential medical matters across telephone, email, and face-to-face interactions.
• Excellent time management to ensure tasks are completed efficiently and on time.

Responsibilities

• Completing all administrative tasks to a high standard within required time limits.
• Managing and coordinating diaries and appointments for all clinical staff.
• Assisting in the production of monthly OH reports, statistics, and audits of clinical note input onto Gateway.
• Taking meeting notes and producing minutes (e.g., OH Team Management Meetings).
• General administrative duties including uploading clinical notes and maintaining office stationery stock with the customer.
• Managing own computer files, emails, and records with excellent organisation.
• Providing reception duties, handling telephone messages, liaising with clients to deliver exceptional customer service.
• Supporting clinical staff with additional administrative tasks as required.
• Using multiple databases and internet systems to record statistics accurately.

Skills

Organisation

Attention to detail

Communication

Customer service

Team collaboration

Education

5 GCSEs or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Job description

At Health Partners, we pride ourselves on being one of the UK’s leading providers of occupational health and wellbeing solutions. We partner with organisations across diverse industries, helping them to support the physical and mental health of their employees.

Please note that the closing date for this vacancy is subject to change and the advert may close earlier if sufficient applications are received. We encourage early applications to avoid disappointment.

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Role Outline

We are looking for a highly organised and proactive Occupational Health Administrator to support our OH Clinical Team on a 12-month fixed term contract to cover maternity leave. In this role, you will be responsible for delivering a wide range of administrative duties to ensure the smooth and efficient running of our Occupational Health service. This is an excellent opportunity for someone with strong administrative skills and a passion for providing high-quality support in a professional and client-focused environment.

We would love it if you could start this side of Christmas!

What’s In It for You?

We value the people who work with us and our rewards package is reviewed regularly to reflect this. It currently includes:

• Competitive salary, dependent on qualifications and experience.
• Contributory pension scheme(up to 6%).
• Life assurance.
• 25 days of annual leaveplus bank holidays, increasing with length of service.
• A day off for your birthday(non-contractual).
• Discounted gym membership.

What You’ll Be Doing:

As an Occupational Health Administrator, your key responsibilities will include:

• Completing all administrative tasks to a high standard and within required time limits.
• Managing and coordinating diaries and appointments for all clinical staff.
• Assisting in the production of monthly OH reports, statistics, and audits of clinical note input onto Gateway.
• Taking meeting notes and producing minutes, such as for OH Team Management Meetings.
• General administrative duties, including uploading clinical notes and maintaining office stationery stock in coordination with the customer.
• Managing your own computer files, emails, and records while demonstrating excellent organisation.
• Providing reception duties, handling telephone messages, and liaising with clients to deliver exceptional customer service.
• Supporting clinical staff with additional administrative tasks as required.
• Using multiple databases and internet systems to record statistics accurately.

What We’re Looking For:

• 5 GCSEs at standard grades or equivalent qualifications.
• Previous administration experience in a similar environment.
• Excellent proficiency in PC software, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and the ability to prioritise a varied workload effectively.
• A self-motivated attitude and the ability to work independently using your own initiative.
• Outstanding communication and customer service skills, as much of the role involves liaising with clients and colleagues.
• The ability to work collaboratively as part of the OH team and health professionals.
• Excellent interpersonal skills and discretion when handling sensitive and confidential medical matters across telephone, email, and face-to-face interactions.
• Exceptional time management skills to ensure tasks are completed efficiently and on time.

While not essential, the following skills and experience would be an advantage:

• Experience working in a clinical environment.
• Previous experience in an Occupational Health setting.
• Experience handling sensitive and confidential data.

Hours

37.5 per week including day shifts and late shifts (16:00 - 00:00)

Location

Bridgwater

About Health Partners

Health Partners are committed to transforming the way health and wellbeing services are delivered in the UK. As one of the UK’s leading providers of occupational health and wellbeing solutions, we work with organisations across a wide range of industries to support the physical and mental health of their employees. Our mission is simple: to empower people to lead healthier, happier, and more productive lives.

With a strong focus on innovation and excellence, Health Partners combines clinical expertise with a personal, compassionate approach. Our multidisciplinary team of healthcare professionals, including occupational health advisors, physicians, physiotherapists, and counsellors, delivers tailored, evidence-based solutions designed to meet the unique needs of our clients and their workforce.

We pride ourselves on fostering long-term partnerships built on trust, professionalism, and results. Whether it’s through workplace health assessments, proactive wellbeing initiatives, or mental health support, Health Partners is dedicated to making a real difference.

At the heart of Health Partners is a culture of collaboration and continuous improvement. We believe in investing in our people and providing opportunities for growth, ensuring that our employees feel valued and inspired to deliver their best. By joining Health Partners, you’ll become part of a dynamic team that’s passionate about driving positive change in the workplace and beyond.

If you’re ready to make a meaningful impact in the field of health and wellbeing, we’d love to hear from you. Together, we can build healthier futures.

Diversity & Inclusion Statement

Health Partners are a proud member of the Disability Confident employer scheme

Health Partners are extremely proud to support the needs of our employees and as such understands everyone has individual work and home life responsibilities. We’re happy to discuss flexible working arrangements for this role, should this be a requirement for you.

We aim to become one of the most inspiring companies to work for and to achieve this ambition, we need the best talent to come and work for us. We look for candidates with the right skills and values to join us and selection is based on a fair and equal process. We’re proud to be committed to equal opportunities and welcome applications from all backgrounds.

Diversity and Inclusion forms an integral part of everything that we do, bringing together the best talent, helping people to realise their full potential by being yourself at work and delivering an outstanding service to everyone – regardless of difference.