O&M Documentation Coordinator

2450 Equinor UK Limited; North East; On-site; GBP 38,000 - 52,000; Full time

Job summary

Equinor UK Limited is seeking an O&M and Documentation Coordinator to support the Dogger Bank Offshore Wind Farm's day-to-day information management. You will establish document control, administer the central document system, and work with SharePoint and Microsoft 365 to keep information accessible and compliant.

Based at the Port of Tyne or nearby, you should be ready to relocate if needed and collaborate across teams to drive governance, training, and continuous improvement in offshore

Qualifications

• Previous experience in document control is essential.
• Strong IT and communication skills.
• A process-driven and well-structured approach to work.
• Fluent spoken and written English.
• A proactive mindset and the ability to build structure in ambiguous environments.
• A strong governance mindset with a commitment to compliance and accuracy.
• A collaborative approach and the ability to engage effectively with multiple stakeholders.
• A continuous improvement mindset.
• Resilience and the ability to operate effectively in a fast-paced operational environment.

Responsibilities

• Establish, implement and manage a robust document and information control framework, aligned with site requirements and organisational governance.
• Develop and maintain document control procedures, workflows and local best practices, aligned with the wider governing documentation structure and GL0319.
• Administer and maintain the central document management system, ensuring information is appropriately controlled, structured and accessible.
• Manage SharePoint and Microsoft 365 information environments, including site administration, housekeeping, archiving, clean-up and information architecture.
• Support departments across the organisation with their document and information management requirements, including advice, guidance and document retrieval.
• Work closely with the Power Information Manager, ILCM team and wider information management network to implement consistent standards and best practices.
• Deliver activities within the Information Management year wheel, ensuring required governance, assurance and follow-up activities are completed.
• Provide training and user support for information management processes, systems and Microsoft 365 applications.
• Identify and drive continuous improvement opportunities across document and information management, working with internal and external stakeholders.
• Provide broader site and business support, including reporting, meeting minutes, workshops, procurement, onboarding, inductions, offshore certification, management system administration and office management.

Skills

Document control

SharePoint

Microsoft 365

Governance mindset

Communication skills

IT skills

English fluency

Stakeholder engagement

Proactive mindset

Process-driven

Job description

What does the job involve?

Dogger Bank Offshore Wind Farm, currently under construction, is being developed in three phases. Located approximately 100 to 150 nautical miles east of South Shields, the site covers an area of more than 1,500 km². The Operations and Maintenance (O&M) base is situated at the Port of Tyne in South Tyneside. Equinor will serve as the Operator of Dogger Bank during the operational phase. To support the continued growth of the O&M organisation at the Port of Tyne, we are seeking to recruit an O&M and Documentation Coordinator.

We are looking for a committed and motivated individual who is passionate about supporting the safe, efficient, and reliable operation of the wind farm. Given the collaborative nature of the role and the level of day-to-day interaction required across the organisation, candidates will be expected to live within, or be willing to relocate to, the local area. By joining our team, you will play an important role in supporting the day-to-day running of Dogger Bank by providing high-quality administrative and operational support to the O&M organisation, with an immediate focus on document control.

What will my tasks be?

• Establish, implement and manage a robust document and information control framework, aligned with site requirements and organisational governance.
• Develop and maintain document control procedures, workflows and local best practices, aligned with the wider governing documentation structure and GL0319.
• Administer and maintain the central document management system, ensuring information is appropriately controlled, structured and accessible.
• Manage SharePoint and Microsoft 365 information environments, including site administration, housekeeping, archiving, clean-up and information architecture.
• Support departments across the organisation with their document and information management requirements, including advice, guidance and document retrieval.
• Work closely with the Power Information Manager, ILCM team and wider information management network to implement consistent standards and best practices.
• Deliver activities within the Information Management year wheel, ensuring required governance, assurance and follow-up activities are completed.
• Provide training and user support for information management processes, systems and Microsoft 365 applications.
• Identify and drive continuous improvement opportunities across document and information management, working with internal and external stakeholders.
• Provide broader site and business support, including reporting, meeting minutes, workshops, procurement, onboarding, inductions, offshore certification, management system administration and office management.

Here’s what we expect from you:

• At Equinor, there are some overall qualities we regard as essential. We want you to identify with the values that guide our decisions and help us succeed and grow: open, collaborative, courageous and caring. We expect you to make safety your priority and to contribute to our zero-harm culture.
• Previous experience in document control is essential.
• Strong IT and communication skills.
• A process-driven and well-structured approach to work.
• Fluent spoken and written English.
• A proactive mindset and the ability to build structure in ambiguous environments.
• A strong governance mindset with a commitment to compliance and accuracy.
• A collaborative approach and the ability to engage effectively with multiple stakeholders.
• A continuous improvement mindset.
• Resilience and the ability to operate effectively in a fast-paced operational environment.

Please note that recent changes to the UK immigration rules have tightened the criteria for sponsorship under the Skilled Worker route. If you require Equinor UK to act as a sponsor in order to undertake this role, please note Equinor UK cannot guarantee that the role is eligible for sponsorship under the Skilled Worker route. If, following assessment against the applicable Home Office requirements (including skill and salary thresholds, and any role‑specific lists), it is determined that Equinor UK is not able to sponsor this role, any conditional offer of employment may be withdrawn. This does not affect candidates who already have the right to work in the UK, without the need for visa sponsorship from Equinor UK.

What can we offer you?

We want you to have a rewarding and fulfilling work life. That’s why we offer:

Not just a job - a career In Equinor, your development begins on day one. You will build your competence through a wide range of learning activities while being empowered to build your career across multiple disciplines and geographies. Our internal job market allows a wide range of opportunities for development and growth within your own field, or even in other areas you find interesting and relevant.

Attractive rewards We give you a comprehensive benefits package with a competitive salary, global parental leave, bonus scheme and pension plan.

Wellness and work-life balance We care about and prioritise our employees’ well‑being. We know that for you to be the best version of yourself in the workplace, being able to collect your children, attend a class or simply enjoy social time can be invaluable. That’s why we encourage you to make use of our flexible work arrangements wherever possible.

An inclusive culture We believe embracing our differences makes us stronger. For us, true inclusion means being able to bring your whole self to work, and for you and everyone else to feel accepted and valued.

Equal opportunities for everyone Equinor is an equal‑opportunity employer. We make all employment decisions, which include hiring, promotion, transfer, demotion, termination, and training, without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, veteran status, or any other protected status. As part of this commitment, reasonable adjustments will be made during the recruitment process for candidates with disabilities or long‑term health conditions. If you have any specific requirements, please clarify this in your application and our team will be in contact to see how we can support your needs. We also believe everyone should be paid fairly and consistently for their contribution to our collective success. To ensure fairness and transparency, positions at Equinor are evaluated using our global job architecture based on the position’s responsibilities, complexity, and impact, and regularly reviewed to ensure consistency and alignment across the organisation.

Important notes about the application process

We expect you to openly offer all relevant information about yourself during the recruitment process. Background checks are performed on all final candidates, and all permanent and temporary hires will be screened using relevant sanctions lists to ensure compliance with sanctions laws. When applying for a job in Norway you will be asked for information on affiliation to high-risk countries for a security assessment.

About Equinor

Equinor is an international energy company headquartered in Norway, energising the lives of 170 million people worldwide. Our ambition is to be a leading company in the energy transition and achieve net zero by 2050. Our task is enormous: supplying the world with the energy it needs, while lowering emissions to the atmosphere. To achieve it, we are looking for like-minded people to join our team of 25,000 colleagues working in more than 20 countries. We’re up for the challenge. Are you?

Equinor is an international energy company headquartered in Norway, energising the lives of 170 million people worldwide. Our ambition is to be a leading company in the energy transition and achieve net zero by 2050. Our task is enormous: supplying the world with the energy it needs, while lowering emissions to the atmosphere. To achieve it, we are looking for like-minded people to join our team of 25,000 colleagues working in more than 20 countries. We’re up for the challenge. Are you?