O&M Administrator – Renewables, Scheduling & Reports

Build Recruitment Limited; Liskeard; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

22 days holiday + bank holidays

Company pension

Company bonus scheme

Casual dress, relaxed working style

Company events

Job summary

Build Recruitment Limited is seeking an O&M Administrator for a permanent, office-based role with occasional site visits. You will schedule engineer visits, convert site inspection data into professional client reports, track faults and rectification work, and maintain contract, compliance and asset records.

You will be the first point of contact for O&M clients, enabling engineers to focus on site work. Main duties include maintaining the PPM calendar, coordinating access and permits, and

Qualifications

• At least 2 years in an administration, coordination or scheduling role.
• Strong Microsoft 365 skills, especially Word, Excel and Outlook.
• Excellent written English and attention to detail — you will be producing documents that go straight to clients.
• Highly organised, able to juggle many sites, deadlines and engineers at once.
• Confident, professional communicator by phone and email.

Responsibilities

• Scheduling and planning across multiple sites and engineers.
• Maintain the annual PPM calendar across the O&M portfolio to ensure visits and tests occur within contract.
• Book engineer visits, arrange site access, permits and inductions with clients.
• Coordinate access equipment, subcontractors and materials for each visit.
• Collate engineer inspection data, test sheets and photos, and check for completeness before drafting the report.
• Produce client maintenance reports using templates, and chase engineers for missing data.
• Prepare monthly or quarterly performance summaries from monitoring platforms and flag underperforming systems.
• Log client-reported faults, raise jobs and track to resolution against contract response times.
• Maintain rectification schedules, request quotes, raise client approvals and follow up until works are complete.
• Manage warranty claims with manufacturers and distributors.
• Keep O&M contract records up to date — scope, visit frequency, service levels and renewal dates.
• Raise purchase orders and provide information for invoicing of planned and reactive work.
• Support the preparation of O&M proposals and tender returns with site data, references and pricing inputs.
• Maintain asset registers for each site and track test due dates and certifications.

Skills

MS 365

Excellent written English

Highly organized

Professional communicator (phone/email

Attention to detail

Tools

Word

Excel

Outlook

Job description

Build Recruitment Limited is seeking an O&M Administrator for a permanent, office-based role with occasional site visits. You will schedule engineer visits, convert site inspection data into professional client reports, track faults and rectification work, and maintain contract, compliance and asset records.

You will be the first point of contact for O&M clients, enabling engineers to focus on site work. Main duties include maintaining the PPM calendar, coordinating access and permits, and