Night Warehouse Administrator – Outbound Operations

Mach Recruitment; Wrexham; On-site; GBP 20,664 - 24,796; Full time

Benefits offered by this job

1 month training

Job summary

Mach Recruitment is seeking a Warehouse Operative - Night Administrator in Wrexham. You will coordinate administrative tasks for the night operation, prepare despatch documentation and support communication between teams and third-party carriers.

The role requires attention to detail, IT proficiency, and ability to work across the night shift, with training provided. Excellent organisational skills and a proactive approach are essential.

Qualifications

• Experience in administration within a warehouse/transport/office setting.
• Ability to produce accurate documentation and records.
• Strong IT and Excel/Outlook skills and system navigation.

Responsibilities

• Complete night shift administration on time and maintain records and system updates.
• Generate despatch paperwork, carrier docs, manifests and supporting records for outbound loads.
• Liaise with Shift Managers, Team Leaders, colleagues and carriers to meet service levels and commitments.
• Maintain data in warehouse management, transport and reporting systems for decision-making.

Skills

Attention to detail

IT skills

Communication skills

Organizational skills

Problem-solving

Time management

Tools

Power BI

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Join a dynamic warehouse operation where your administrative expertise will keep night operations running smoothly.

Warehouse Operative - Night Administrator

Shift: Wednesday to Friday from 7pm to 7am

Location: Wrexham

Pay: £15.25 per hour

1 month training - Monday to Friday from 7am to 3pm; £13.80 per hour

An opportunity has arisen to join the Outbound Department as a Warehouse Operative - Night Administrator, reporting to the Shift Manager. This role plays a key part in supporting the smooth running of the night operation by coordinating administrative activity, preparing accurate despatch documentation and supporting effective communication between operational teams and third-party carriers. The successful candidate will ensure administrative compliance to relevant H&S policies and operational KPI data is updated timely and accurately, contributing to a seamless customer journey and the continued improvement of warehouse processes.

Principal Accountabilities:

• Complete all night shift administration accurately and on time, ensuring operational records, reports and system updates are maintained to a high standard
• Generate, check and issue despatch paperwork, carrier documentation, manifests and any supporting records required for outbound loads
• Liaise effectively with Shift Managers, Team Leaders, operational colleagues and third-party carriers to ensure service levels and customer commitments are achieved
• Maintain accurate data within warehouse management, transport and reporting systems, ensuring information is reliable and available for operational decision-making
• Track and support delivery against key operational KPIs, highlighting trends, exceptions or areas requiring attention
• Support process improvement activity by identifying opportunities to reduce waste, improve accuracy and strengthen ways of working across the night operation
• Ensure all activities are completed in line with health and safety standards, company policies and relevant operational procedures
• Carry out any other reasonable duties required to support the effective running of the Outbound Department

Requirements:

• Previous experience in a warehouse administration, transport administration, office administration or operational support role
• Strong attention to detail, with the ability to produce accurate documentation and maintain reliable records
• Confident IT skills, including Microsoft Excel, Word and Outlook, with the ability to use warehouse management systems, transport systems and reporting tools such as Power BI
• Excellent communication skills, both written and verbal, with the confidence to liaise with colleagues, leaders and external carrier contacts
• The ability to prioritise workload, manage competing tasks and remain calm when working at pace or under pressure
• Good organisational and problem-solving skills, with a proactive approach to resolving issues and escalating where required
• An understanding of warehouse processes, despatch activity, service levels and the importance of accurate operational administration
• A flexible approach to working nights and supporting operational requirements across the shift pattern

Required Behaviours:

• A strong team player who is willing to support colleagues and go the extra mile when needed
• Customer-focused, with a clear understanding of how accurate administration supports the end-to-end customer journey
• Reliable, accountable, and able to take ownership of tasks through to completion
• Positive and professional, with a continuous improvement mindset

Mach Recruitment is acting as an Employment Business in relation to this vacancy.