NHIS Admin Support Officer

Sfh Tr; Sutton; Hybrid; GBP 21,000 - 26,000; Full time

Job summary

Sherwood Forest Hospitals NHS Foundation Trust is seeking an organised NHIS Admin Support Officer to provide confidential admin and secretarial support to NHIS senior managers and the wider team. You will coordinate meetings, take and distribute minutes, prepare documents and respond to enquiries.

The role is based across NHIS sites and requires strong Microsoft Office skills, excellent time management and the ability to work under pressure while delivering high quality work.

Qualifications

• GCSE English and Maths as standard
• Strong written and verbal communication
• Proficient with MS Office suite and document management tools
• Ability to manage own time and prioritise effectively
• Experience in minute-taking and secretarial tasks
• Experience in NHS or busy office environment desirable

Responsibilities

• Coordinate meetings and appointments
• Take and distribute minutes
• Prepare high-quality documents
• Respond to enquiries and maintain records
• Support events and purchasing, invoices and office supplies

Skills

Effective written and oral comms

MS Office skills

Time management

Ability to work under pressure

Teamwork

Minute-taking

Education

GSCE English or equivalent

GSCE Maths or equivalent

Tools

CRM

SharePoint

Document management

Job description

Thank you for your interest in this role, we would be delighted to welcome you to Sherwood Forest Hospitals.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and know that happy colleagues deliver better care.

Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

At Sherwood Forest Hospitals, we are committed to fostering a diverse and inclusive workplace. As such, we particularly welcome applications from people who identify as Black, Asian, Minority Ethnic, or Disabled. We believe that a diverse team better represents the communities we serve and brings a wealth of perspectives and experiences to our work.

Job overview

We are looking for an organised and proactive NHIS Admin Support Officer to provide efficient, confidential administrative and secretarial support to NHIS senior managers and the wider NHIS team. The role includes coordinating meetings and appointments, taking and distributing minutes, preparing high-quality documents, responding to enquiries, maintaining records, supporting events, and assisting with purchasing, invoices and office supplies.

The successful candidate will have strong communication, organisation and Microsoft Office skills, with the ability to manage competing priorities, work accurately to deadlines and use their own initiative. The role is based across NHIS sites and supports the delivery of digital, data and technology services to health and care organisations.

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

Working for our organisation

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here.

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as ‘outstanding’ for care and our King’s Mill Hospital as the only ‘outstanding’ NHS-run hospital in the East Midlands.

We know happy colleagues deliver better care. All our teams work in a supportive environment, which nurtures your wellbeing and provides opportunities for development and progression. We do not just care for our patients, we also care for you.

We have an open, inclusive and diverse culture and we would like you to be part of the team.

Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Qualifications

• GSCE English or equivalent.
• GSCE Maths or equivalent.

Knowledge

• Effective written and oral communication skills
• MS Office - Outlook, Word, Excel and Word Processing experience
• Ability to manage own time and prioritise effectively
• Ability to work under pressure
• Ability to work part of a team
• Minute-taking experience
• Experience of using document management products (CRM, Share- point)

Experience

• Experience of working in a busy office environment
• Experience of working within the NHS

Contractual

• Smart appearance

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Home Office guidance has changed. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

We as a Trust support the use of AI and other tools to support your application. However, all personal statements and behavioural examples must be truthful and factually accurate. Your application should reflect your own personal/professional experiences and qualifications to ensure authenticity and credibility.

For the avoidance of doubt, plagiarism includes presenting the ideas or experiences of others or content generated by artificial intelligence as your own. We review all applications carefully to ensure that the information provided in your supporting statement aligns with your qualifications, work history and the duties undertaken within those roles. Your experience will also be explored further during the interview process.

In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests). This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and then the money will then be deducted from your first salary once you've commenced employment. The current price of a check is £26.40 for a standard check and £54.40 for an enhanced. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application. The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.

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