Mobile Health Records Supervisor

NHS Scotland; Dunfermline; On-site; GBP 29,000 - 38,000; Full time

Benefits offered by this job

Leadership role

Professional development

Flexible working

NHS Pension

Annual leave

Wellbeing initiatives

Job summary

NHS Fife seeks a Mobile Health Records Supervisor to lead the Health Records team across multiple hospital sites, primarily based at Queen Margaret Hospital, Dunfermline. The role is full-time (36 hours) with a weekday rota from 0800 to 1700; you will manage workloads, supervise staff, and ensure records are accurate, secure and available to support high-quality patient care.

Travel to other sites as required.

Qualifications

• Minimum 3 years Admin/Clerical experience in Health Records.
• Experience supervising or leading teams.
• Strong organisational and communication skills.

Responsibilities

• Support Health Records Team Leader and Manager in day-to-day management across multiple sites.
• Lead Health Records across Outpatient Departments and ensure compliance with standards.
• Prioritise workload, supervise staff rotas and contribute to service improvements.

Skills

Supervisory experience

Health Records experience

Information Governance

Staff Governance

Trak

Microsoft Office

Education

Degree level education preferred

Tools

Trak

Job description

An exciting opportunity has arisen for a dedicated and experienced individual to join NHS Fife as a Mobile Health Records Supervisor. This post is full-time, 36hrs per week.

This is a key leadership role within the Health Records Service, supporting the delivery of a comprehensive, multi-site service across NHS Fife. The successful candidate will play an important role in ensuring patient records and associated information are available accurately, securely and efficiently to support high-quality patient care.

As a Mobile Health Records Supervisor, you will support the Health Records Team Leader and Health Records Manager in the day-to-day management of Health Records Outpatient Departments across multiple hospital sites. Working on a rota basis between the hours of 0800 and 1700 Monday to Friday the post holder will primarily be based at Queen Margaret Hospital, Dunfermline but as the position is mobile you may be required to cover Victoria Hospital, Kirkcaldy.

You will provide leadership and support to staff, manage workloads and rotas, contribute to service improvement initiatives, and ensure compliance with national waiting times standards, information governance requirements and NHS policies.

Previous supervisory/managerial experience is essential to the role as is a minimum of 3 years Admin/Clerical experience preferably in a Health Records department. A solid understanding of Information Governance and Staff Governance are key to this role.

The Ideal Candidate Will

• Have significant experience working within a Health Records, Supervision Role, Patient Administration or NHS administrative environment.
• Demonstrate experience of supervising or leading teams.
• Possess excellent organisational and communication skills.
• Be able to prioritise competing demands in a busy operational setting.
• Have experience using digital systems such as Trak and Microsoft Packages
• Be committed to delivering high standards of patient-centred service.
• Have a proactive approach to problem solving and continuous improvement.
• Be flexible and able to travel across NHS Fife sites as required.
• Good understanding of Waiting Times Standard and 18-week RTT pathway

What We Offer

• A varied and rewarding leadership role.
• Opportunities for professional development and training.
• Flexible and supportive working environments.
• Membership of the NHS Pension Scheme.
• Generous annual leave entitlement.
• Access to a range of staff wellbeing initiatives.

Candidates should ideally be educated to degree level or have relevant experience.

Candidates shortlisted for interview will be expected to complete a short Word and Excel assessment.

Informal enquiries

Miss Leanne Barrie Health Records Manager 01592 643355 ext 22094

A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme Prior to appointment.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

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